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Administration & Finance
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California Maritime Academy
Division of Administration & Finance
Vision / Mission
Vision:
The Division of Administration & Finance is critical to the educational success of Cal
Maritime and its management team constantly seeks to improve its effectiveness,
processes and human resources, and to do so in a respectful and professional manner.
Mission:
The Administration & Finance Division of the California Maritime Academy
provides operational and management services to facilitate the effective and efficient use of physical, financial, safety and technological resources in a manner that positively
Affects the students, faculty and staff, and supports Cal Maritime’s mission to be
recognized as a leading educational institution within the CSU.
Strategic Goals
Objectives / Critical Success Factors
Client interaction and support:
Minimize student, faculty and staff time spent on administrative tasks
Facilitate an environment that allows the campus to excel at its primary mission
- Develop and maintain appropriate campus policies and procedures on the campus website for complete, uniform and easy access
- Automate commonly used campus forms and disseminate them electronically
- Communicate regularly with constituents through newsletters, workshops, email and periodic client surveys
- Empower our clients to gain access to useful information
- Expand the use of One-Card technology to facilitate convenience, campus security and data collection
- Implement cost effective web-based payment methods for student accounts
- Provide a safe, clean, secure and sustainable campus environment
Operational Processes
Key Performance Areas / Outputs / Expected Outcomes / Critical Success Factors
Modify Business Practices
- Translate institutional data into useful tools for management
- Establish comprehensive and agreed-upon institutional budgets
- Create an equitable General Fund cost allocation plan (i.e., chargeback policy) that recognizes in-kind contributions and complies with system-wide directives
- Work with appropriate others to establish grant processes for proposal, approval and post-award management
- Identify, prioritize and improve compliance with CSU policies and practices
- Develop comprehensive business plans for each enterprise fund (e.g., Cruise Trust, Parking, CMA Services, SPEL, etc.) in conjunction with the appropriate administrator
- Secure budget approvals prior to implementing new or modified programs
- Integrate process mapping into all operational reviews to identify stale or redundant steps in workloads
- Make effective use of the CSU Quality Improvement Program through benchmarking, modeling best practices from sister institutions and the use of feedback instruments
Human Resources
Key Performance Areas / Outputs / Expected Outcomes / Critical Success Factors
Develop and sustain an environment that allows every employee to excel and be recognized
- Establish and communicate annual goals for each employee that are in concert with the division goals; ideally, this is a collaborative process
- Support at least one employee development opportunity for each employee annually that reinforces divisional goals and facilitates professional growth
- Develop and institute an orientation program for new A&F employees in conjunction with the Human Resources Department
- Foster a team environment in all departments through the use of regular staff meetings oriented toward collective problem-solving and information sharing
- Provide opportunities for cross training, sharing of knowledge, professional growth, mentoring and refinement of job skills
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