CALIFORNIA MARITIME ACADEMY
CAMPUS ADMINISTRATION POLICY MANUAL
Table of Contents
Preface ii
I. INSTITUTION’S ORGANIZATION 100–199
Academic Program (6/18/98) 100
Administration 101*
Authority to Change Policy & Procedures 102*
Auxiliary Organizations 103*
Alumni Association 103.1*
Foundation 103.2*
Campus Wide Standing Committees (6/4/97) 104
Establishment of the College 105*
Fundamental Objectives (7/1/97) 107
Office of the President (10/6/97) 108
Communications Team 108.1*
Undergraduate Admission (1/13/98) 108.2
General Counsel 108.3*
Office of Development (10/16/97) 108.4
Admission and Outreach Tour Program (Rev 11/29/00) 109
Organizational Structure (7/1/97) 110
Donations and Gifts (6/17/99) 111
Employee Participation in Community Service Organizations (11/30/00) 112
II. GENERAL ADMINISTRATIVE AFFAIRS 200-299
Academy Publications 200*
Use of Alcoholic Beverages (11/10/97) 201
Athletics 202
Campus Recreation Board (11/1/96) 202.1
Athletic Facilities Use (Rev 3/13/02) 202.2
Athletic Participation Policy – Intercollegiate (Rev 11/1/00) 202.3
Finance Department 203
Regulatory Compliance 203.1*
Audits: External (12/5/97) 203.2
Audits: Internal (12/5/97) 203.3
Bank Accounts & Handling of Funds (12/5/97) 203.4
Monitoring & Evaluating Financial Data 203.5*
Accountability & Delegation of Authority 203.6*
Computer Crime Policy (Rev 12/6/96) 203.7
Purchasing of Goods & Services 203.8*
Purchase of Food & Related Items (12/8/00) 203.9
Deferred Payment Policy (3/18/98) 203.10
Student Fees 203.11*
Travel Expenses (2/17/98) 203.12
Trust Accounts (12/5/97) 203.13
Cruise Fee Refunds (12/1/98) 203.14
CSU Policy Management (7/1/97) 204
Delegation of Signature Authority (7/1/97) 205
Facilities Management 206
Buildings, Grounds & Motor Pool (11/20/97) 206.1
Energy Conservation (8/15/97) 206.2
Environmental Health & Safety (Rev 8/21/01) 206.3
Facilities Space Management 206.4*
Capital Outlay Program (5-Year plan) 206.5*
Facility Planning 206.6*
Minor Capital Outlay Program 206.7*
Projects Fund 206.8*
Special Repair Project Request 206.9*
Utilities Failure and Shut Down 206.10*
Uniform Policy - Unit 10 (11/14/97) 206.11
Animals on Campus (10/26/99) 206.12
Use of Campus Facilities (9/21/01) 207
Information Systems Security Statement (Rev 2/17/00) 208
Access to Computer Resources (Rev 2/15/00) 208.1
Information Technology Responsible Use (Rev 2/15/00) 208.2
Information Technology Strategic Planning (Rev 1/31/00) 208.3
System Administration (Rev 2/15/00) 208.4
Information Technology Roles and Responsibilities (2/15/00) 208.5
Operating System Software Maintenance (Rev 2/15/00) 208.6
Policy Review Process 208.7*
Hardware Standards (Rev 2/7/00) 208.8
Information Technology Hardware Purchases and Maintenance
(Rev 2/7/00) 208.9
Application Software Standards (Rev 2/1/00) 208.10
Application Software Development (Rev 2/1/00) 208.11
Application Software Purchase & Maintenance (Rev 12/15/00) 208.12
Use of Campus E-mail (Rev 2/7/01) 208.13
External Network Access (Rev 2/15/00) 208.14
Modem Access (Rev 2/15/00) 208.15
Information Systems Security Statement 208.16*
Password Management (Rev 2/15/00) 208.17
Data Confidentiality, Security, and Handling (Rev 2/15/00) 208.18
Physical Security to IS Facilities and Resources (Rev 2/15/00) 208.19
Hospitality Expense Policy (9/25/03) 209
Long Range and Strategic Planning (11/19/97) 210
Human Resources 211
Affirmative Action Policy Equal Employment Opportunity (5/17/99) 211.1
Classification Review (4/4/01) 211.2
Conflict of Interest (12/22/97) 211.3
Dress Code 211.4*
Fee Waiver Program (12/22/97) 211.6
Employee Assistance Program (6/1/01) 211.7
Employee Housing Rental Agreement 211.9*
Incompatible Activities (6/27/01) 211.10
Employee Medical Surveillance (6/1/01) 211.11
Exit Clearances (Rev 6/1/01) 211.12
Nepotism (2/14/00) 211.13
Pay for Performance Salary Increases Staff 211.14*
Management Personnel Plan (MMP) Evaluation Plan (11/10/98) 211.15
Performance Appraisals for Non Academic & Admin Employees 211.16*
Promotions, Re: Appointments, Tenure & Termination 211.17*
Reconsideration Procedures (12/22/97) 211.18
Faculty Hiring Procedures (8/24/01) 211.19
Recruitment, Selection & Appointment of Staff (6/26/99) 211.20
Salary Advances 211.21*
Specialized Training 211.22*
Sexual Harassment Discrimination Policy (4/20/98) 211.23
Clerical Pool (10/13/98) 211.24
Worker’s Compensation 211.25*
Moving from Maritime Vocational Track to Professor Track 211.26
Vacation Accrual and Carryover (6/1/01) 211.27
Hours of Work (10/28/98) 211.28
Public Safety Department (5/20/97) 212
Accident Reporting (Rev 6/1/97) 212.1
Campus Emergencies 212.2*
Fire Drills (7/31/97) 212.3
Key Control (Rev 7/28/97) 212.4
Parking & Traffic Regulations (Rev 7/25/97) 212.5
Public Access (7/31/97) 212.6
Sexual Assault Prevention 212.7*
Zero Tolerance Policy on Campus Violence (7/1/96) 212.8
Alternative Transportation (1/21/05……………………………….. 212.9
Records Access (Rev 5/3/99) 213
Smoking Policy (Rev 7/14/04) 214
Student Affairs 215
Associated Student California Maritime Academy (2/3/98) 215.1
Campus Housing 215.2*
Guest Housing 215.3*
On-Campus Residency Housing & Residential Life (Rev 6/12/03) 215.4
Student Meal Service (9/25/98) 215.5
Student Clubs & Organizations 215.6*
Ombudsman/Campus Life 215.7*
Posting of Information on Campus 215.8*
Solicitation from Off Campus Vendors 215.9*
Student Health Services 215.10*
Student Medical Emergencies 215.11*
Student Psychological Emergencies 215.12*
Student Health Insurance 215.13*
Health Insurance requirement for Open University Student (12/7/98) 215.14
Student Publications 215.16*
Student Mail Service (12/22/97) 215.17
Student Financial Aid (5/29/97) 216
Scholarships (5/29/97) 216.1
Financial Aid Programs (5/29/97) 216.2
Satisfactory Academic Progress (5/29/97) 216.3
Refunds and Repayment (5/29/97) 216.4
Cadet Emergency Loan Fund (10/12/99) 216.5
Risk Management 217*
Communications: Identity Standards (Rev 9/1/00) 218
Academy Health Services – Campus Oversight (9/25/03) 219
Student Health Services – Medical Records (9/26/03) 219.1
Academy Health Services – Health Insurance (10/30/03) 219.2
III. ACADEMIC AFFAIRS 300-399
Academic Board (Rev 4/4/01) 300
Academic Dishonesty (6/18/98) 301
Academic Freedom & Responsibilities (11/7/96) 302
Intellectual Property: Copyright Policy (Rev 3/25/97) 302.1
Academic Records 303*
Adding a Course (6/18/98) 303.1
Class Attendance (Rev 4/4/01) 303.3
Course Transfer (4/9/01) 303.4
Student Oriented Requests for Change of Grade (Rev 9/1/00) 303.5
Academic Transcript (7/30/98) 303.6
Withdrawal from a Course (Rev 8/22/00) 303.7
Overload/Underload (9/8/98) 303.8
Unauthorized Incomplete (9/10/98) 303.9
Withdrawal from School (Rev 8/22/00) 303.10
Change of Major (4/4/01) 303.11
Academic Standing (4/9/01) 303.12
Course Challenge (Rev 3/14/03) 303.13
Repeat Course (5/2/01) 303.14
Grading System (4/25/01) 303.15
Academic Renewal (4/25/01) 303.16
Academic Awards and Honors (6/18/98) 304