Employee Reimbursements

Employees may be reimbursed for an expense on behalf of Cal Maritime, in accordance with the Direct Payment Policy. Examples include reimbursement for professional licenses, membership dues, and uniform allowances (see HR for specific information, contact Accounts Payable for IRS rules and regulations). The supervisor or department head should approve the expense in advance. The employee must complete a Direct Expense Form, including information regarding reason for the expense, the chartfield coding for the expense, and detailed original receipts supporting the amount. All employees must get an authorizing signature before forwarding to Accounts Payable.