Off-Campus Policy and Petition
It is the policy of The California State University Maritime Academy that students enrolled in its baccalaureate degree programs maintain residency on campus and purchase in a meal plan. However, students may be exempted from living on-campus if they fill out and submit a completed Off-Campus Petition and accompanying documentation by the appropriate deadline. There are two levels of consideration: Standard Approvals (Phase 1) and Lottery (Phase 2).
Students petitioning to live off-campus for any reason—including lottery—must submit an Off-Campus Petition form and any supporting documentation required for the reason under which the student is petitioning to live off campus at the same time. All documentation must be submitted to the Office of Housing & Residential Life by the advertised deadline or the petition will not be considered. Any petition that does not contain all listed documentation (IE: No proof of age, proof of marriage, medical documentation, etc) will be labeled as incomplete and not be considered for the off-campus privilege.
Students must also complete Judicial Educator Module 14: Living Responsibly in an Off-Campus Environment along with their petition. To access, go to www.judicialeducator.com. The sign in is calmaritime and the password is housing. The administrator is Housing and the email address you need to enter is firstname.lastname@example.org.
Consideration for Off-Campus Housing Requests:
**Please note a change in our policy. Cal Maritime looks forward to continued growth in enrollment on our campus. As we are a residential campus with plans of opening a new residence hall within the next few years, effective November 1st, 2015, off-campus permission is only granted for one academic year (or less, depending on permission approval) and every student must reapply each year for off-campus. Your off-campus approval is not guaranteed each year.**
Phase 1- Standard Approvals
Students may be exempted from living on-campus if they submit a completed Off-Campus Petition and all accompanying paperwork by the appropriate deadline and meet at least one of the following criteria:
1) Age- Students who are 24 years of age or older on or prior to May 1st, 2018. Proof of age must be provided via a legible copy of a valid driver's license or government ID.
2) Marital Status- Students who are married or head of household as defined by the Internal Revenue Service. Proof must be provided via a legible notarized copy of your marriage license and/or completed tax form.
3) Prior Military Service- Students who have served at least two years of continuous active military duty. Proof must be provided via a legible copy of DD-214 papers or discharge papers.
4) Fifth Year Senior- Students who have lived on campus for seven semesters at the California Maritime Academy. Living on campus is defined as having moved into a residence hall, picked up and returned key in appropriate time, completed room check-out properly, and attended mandatory floor meetings. Students applying under Fifth Year Senior must also be in good disciplinary standing. Proof must be provided via a legible copy of student's PeopleSoft Portal address list that includes all seven semesters of on-campus living addresses.
5) Maritime License- Students holding a Third Mate or Third Assistant Engineer maritime license. Must provide a legible copy of your license.
6) Parental Custody- Students must have full time parental custody of a child/children. Proof must be provided via a legible copy of proof of custody.
7) Medical- Student must provide current medical documentation (less than one year old and on medical office's letterhead) from an appropriately licensed medical professional describing the disability/medical condition, basis for diagnosis, how the disability/condition impacts the student's ability to live in on-campus housing and professionally recommended accommodations to Ms. Siobhan Case in the Disability Services Office by no later than March 1st of the academic year for returning and readmit students and April 1st for new students. All medical petitions will be reviewed by a Medical Review Committee. The committee and Office of Housing & Residential Life will work together to determine the best method to meet the students' needs.
8) Financial Hardship- Students must complete and submit FAFSA by March 2nd and accept all financial aid offered, including loans. To qualify for financial hardship, students must show at least 20% of unmet need. The previous year's income tax returns, as well as other documents supporting your claim must be submitted. All financial hardship petitions will be reviewed by the Off-Campus Housing Review Committee. The Financial Aid Office may be called upon to advise the Committee.
An Off-Campus Petition for a Phase 1 Approval must be submitted to the Office of Housing & Residential Life by 4pm PST on April 1st (or, if April 1st falls on a holiday or weekend, the next business day) for returning and readmit students or by May 1st (or, if May 1st falls on a holiday or weekend, the next business day) for new students. Late admission or readmit students must submit the completed petition and accompanying documentation within ten (10) days of late acceptance or late readmission. Petitions will be reviewed by the Director of Housing & Residential Life. If approved, the petitioner must accept or decline within the deadline given on their offer email. If no communication is received from the student by the deadline, Cal Maritime will consider the petition declined and the student will be assigned and charged for a room on campus and a meal plan. A student who declines their off-campus or declines through failure to communicate may not be given the opportunity to re-accept their off-campus permission.
Appeals may only be made for students who have applied based on Financial Hardship or Medical Needs who were denied.
Students applying for off-campus based on Financial Hardship or Medical Needs whose petitions have been denied may exercise one or both of the following options:
· Option 1- Within five (5) business days of denial, students may submit a written request to the Office of Housing & Residential Life to be placed into the Off-Campus Lottery if they meet the requirements (see below).
· Option 2- Within five (5) business days of denial, students may submit a written appeal to the Dean of Student Development. The appeal must present new and/or additional information that was not available at the time the committee reviewed the original petition. Those who appeal will not be allowed to enter the lottery AFTER the April 1st (or, if April 1st falls on a holiday or weekend, next business day) deadline. The Dean of Student Development is the final appeals agent; no further appeals can be made.
Phase 2- Lottery
When enrollment exceeds the number of available beds, additional exceptions to the on-campus living requirement may be made on a space-available basis through a lottery. Students must submit a completed Housing License Agreement and a completed Off-Campus Petition.
To be eligible for the lottery, students must:
· Have lived on Cal Maritime's campus for a minimum of three (3) full semesters prior to submitting lottery petition (defined as moved into a residence hall, picked up and returned key in appropriate time, completed room check-out properly, and attended mandatory floor meetings);
· Be in good academic, disciplinary and financial standing;
· Have completed a minimum of 40 credit hours at Cal Maritime prior to submitting the lottery petition.
In addition, students who have been denied an Off-Campus Petition based on Financial Hardship or Medical Needs and who have submitted in writing within five (5) business days of their denial will be placed into the lottery if they meet the above requirements. Those interested in entering the lottery must check the "Lottery Only" box on the Off-Campus Housing Petition and return it to the Office of Housing & Residential Life by no later than April 1st (or, if April 1st falls on a holiday or weekend, the first business day after).
There will be two rounds in the lottery drawing. Seniors will have first priority and will be in the first drawing; juniors will have second priority and will be in the second drawing. The lottery will take place mid-April. Approval for off-campus housing via the lottery may be given to you as late as mid-August. Students whose lottery numbers are chosen haveby the deadline noted in their offer email in which to accept or decline their off-campus status and return their mail key to the Office of Housing & Residential Life. If no communication is received from the student by the deadline, Cal Maritime will consider the petition declined and the student will be assigned and charged for a room on campus and a meal plan.
Every student wishing to reside off-campus must apply each year by the appropriate deadline.
All students awarded off-campus housing must complete the "Off-Campus Housing Acceptance and Agreement Form" and submit it to the Office of Housing & Residential Life within the deadline timeframe given. If not submitted, authorization to live off-campus will be revoked. In addition, students living off-campus must provide their living and mailing address, contact information along with landlord information to the Office of Housing & Residential Life no later than August 15th of each year. Students are required to maintain their current mailing, phone and living address in the Student On-Line Services Area within PeopleSoft.