Absence Management is a CSU system-wide project that will replace the existing paper process for reporting absences with an electronic process via CMS PeopleSoft. Absence Management will improve operational efficiencies and enhance the services that the Department of Human Resources provides through its payroll. This tool will reduce the use of paper timesheets and allow departments to view vacation, sick, personal holiday, and CTO leave balances on behalf of their employees.
CMA will be rolling the system out in two stages:
Timekeepers will enter an Absence on an employee’s behalf in stage one. Absences entered by Timekeepers are automatically updated to a status of “Reviewed” and await Manager approval in the system. In stage two, Timekeepers will review entries made by employees, and will be able to enter absences on behalf of employees if they are unable to do so.
Managers approve absences which have been entered and reviewed by Timekeepers. Managers may also enter an absence on an employee’s behalf in the event that the Timekeeper is unable to enter the absences. Absences entered by Managers are automatically updated to a status of “Approved”. Proxy and Alternate roles can be assigned to an appropriate manager at the request of the Department Head.