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Off-Campus Policy and Petition

It is the policy of The California Maritime Academy that students enrolled in its baccalaureate degree programs maintain residency on campus and purchase in a meal plan. However, students may be exempted from living on-campus if they fill out and submit a completed Housing License Agreement, a completed Off-Campus Petition and accompanying documentation by the appropriate deadline. There are three levels of consideration: Standard Approvals (Level 1), Extenuating Circumstances (Level 2) and Lottery (Level 3).

Students petitioning to live off-campus for any reason—including lottery—must submit a Housing License Agreement, Off-Campus Petition form and any supporting documentation required for the reason under which the student is petitioning to live off campus at the same time. All documentation must be submitted to the Office of Housing & Residential Life by the advertised deadline or the petition will not be considered. Any petition that does not contain all listed documentation (IE: No HLA, no proof of age, etc) will be labeled as incomplete and not be considered for the off-campus privilege.
Off Campus Petitions for the 2014-2015 academic year are now available and Due April 2nd, 2014 by 4:00 PM to the Office of Housing & Residential Life.
Please click below, print out, complete and submit all pages. For specific criteria and requirements, see below.

 

Off-Campus Petition for Returning Students 2014-2015

Off-Campus Petition for New or Readmit Students 2014-2015

 

Consideration for Off-Campus Housing Requests:

Level 1- Standard Approvals
Students may be exempted from living on-campus if they submit a completed Housing License Agreement, Off-Campus Petition and all accompanying paperwork by the appropriate deadline and meet at least one of the following criteria:
1)      Age- Students who are 24 years of age or older on or prior to December 31st of academic year. Proof of age must be provided via a legible copy of a valid driver’s license or government ID. 
 
2)      Marital Status- Students who are married or head of household as defined by the Internal Revenue Service. Proof must be provided via a legible copy of your marriage license and/or completed tax form.
 
3)      Prior Military Service- Students who have served at least two years of continuous active military duty. Proof must be provided via a legible copy of DD-214 papers or discharge papers.
 
4)      Fifth Year Senior- Students who have lived on campus for eight semesters at the California Maritime Academy. Living on campus is defined as having moved into a residence hall, picked up and returned key in appropriate time, completed room check-out properly, and attended mandatory floor meetings. Students applying under Fifth Year Senior must also be in good disciplinary standing.
 
5)      Maritime License- Students holding a Third Mate or Third Assistant Engineer maritime license. Must provide a legible copy of your license.
An Off-Campus Petition for Phase 1 Approvals must be submitted to the Office of Housing & Residential Life by April 1st (or, if April 1st falls on a holiday or weekend, the next business day) for returning and readmit students or by June 1st (or, if June 1st falls on a holiday or weekend, the next business day) for new students. Late admission or readmit students must submit the completed petition and accompanying documentation within ten (10) days of late acceptance or late readmission. Petitions will be reviewed by the Director of Housing & Residential Life.  A decision for a Level 1 petition will be made within approximately five (5) business days after receipt of the petition. If approved, the petitioner must accept or decline within ten (10) business days of approval. If no communication is received from the student within ten (10) business days of notification of approval, Cal Maritime will consider the petition declined and the student will be assigned and charged for a room on campus and a meal plan. No appeals can be made for Level 1 decisions.
 
Level 2- Extenuating Circumstances
When enrollment exceeds the number of available beds, additional exceptions to the on-campus living requirement may be made on a space-available basis for extenuating circumstances. Students must submit a completed Housing License Agreement, a completed Off-Campus Petition and all accompanying documentation by the appropriate deadlines. Extenuating circumstances that will be considered include:
1)      Medical- Student must provide current medical documentation (less than one year old) from an appropriately licensed medical professional describing the disability/medical condition, basis for diagnosis, how the disability/condition impacts the student’s ability to live in on-campus housing and professionally recommended accommodations to Dr. Vivienne McClendon in the Center for Engagement, Teaching and Learning by no later than March 1st of the academic year for returning and readmit students and May 1st for new students. All medical petitions will be reviewed by a Medical Review Committee. The committee and Office of Housing & Residential Life will work together to determine the best method to meet the students' needs. 
 
2)      Financial Hardship- Students must complete and submit FAFSA by March 2nd and accept all financial aid offered, including loans. To qualify for financial hardship, students must show at least 20% of unmet need. Income tax returns, as well as other documents supporting your claim must be submitted including a proposed completed Budget Worksheet. All financial hardship petitions will be reviewed by the Off-Campus Housing Review Committee. The Financial Aid Office may be called upon to advise the Committee.
 
A Phase 2 Off-Campus Petition must be submitted to the Office of Housing & Residential Life by April 1st (or, if April 1st falls on a holiday or weekend, the following business day) for returning and readmit students or by June 1st (or, if June 1st falls on a holiday or weekend, the following business day) or within 10 days of admittance for new students. When the petition is submitted, students may also request a 10 minute interview with the Off-Campus Housing Review Committee. Petitions will be reviewed by the Off-Campus Housing Review Committee. If approved, the petitioner must accept or decline within ten (10) business days of approval. If no communication is received from the student within ten (10) business days of notification of approval, Cal Maritime will consider the petition declined and the student will be assigned and charged for a room on campus and a meal plan. Students applying for a Phase 2 Petition whose petitions have been denied may exercise one or both of the following options:
·       Option 1- Within five (5) business days of denial, students may submit a written request to the Office of Housing & Residential Life to be placed into the Off-Campus Lottery if they meet the requirements (see below).
·       Option 2- Within five (5) business days of denial, students may submit a written appeal to the Dean of Students. The appeal must present new and/or additional information that was not available at the time the committee reviewed the original petition. Those who appeal will not be allowed to enter the lottery AFTER the April 1st (or, if April 1st falls on a holiday or weekend, next business day) deadline. The Dean of Students is the final appeals agent; no further appeals can be made.
 
 

 Level 3- Lottery

When enrollment exceeds the number of available beds, additional exceptions to the on-campus living requirement may be made on a space-available basis through a lottery. Students must submit a completed Housing License Agreement and a completed Off-Campus Petition.

To be eligible for the lottery, students must:
·       Have lived on Cal Maritime’s campus for a minimum of three (3) full semesters prior to submitting lottery petition (defined as moved into a residence hall, picked up and returned key in appropriate time, completed room check-out properly, and attended mandatory floor meetings);
·       Be in good academic, disciplinary and financial standing;
·       Have completed a minimum of 50 credit hours at Cal Maritime prior to submitting the lottery petition.
 In addition, students who have been denied a Level 2 Off-Campus Petition and who have submitted in writing within five (5) business days of their denial will be placed into the lottery if they meet the above requirements. Those interested in entering the lottery must check the “Lottery Only” box on the Off-Campus Housing Petition and return it to the Office of Housing & Residential Life by no later than April 1st (or, if April 1st falls on a holiday or weekend, the first business day after).
There will be two rounds in the lottery drawing. Seniors will have first priority and will be in the first drawing; all other students will have second priority and will be in the second drawing. The lottery will take place mid-April. Approval for off-campus housing via the lottery may be given to you as late as mid-August. Students whose lottery numbers are chosen have ten (10) business days in which to accept or decline their off-campus status and return their mail key to the Office of Housing & Residential Life. If no communication is received from the student within ten (10) business days of notification of approval, Cal Maritime will consider the petition declined and the student will be assigned and charged for a room on campus and a meal plan.
 
Students that are granted off-campus living under Phase 1 Petitions are not required to re-apply each year for off-campus living unless otherwise notified in their approval notifications. All students granted off-campus under Level 2 must re-apply for their off-campus living each year (or each semester depending on circumstance) by all advertised deadlines.

 

Off-Campus Housing Review Committee:

 The Off-Campus Housing Review Committee will consist of the Director of Housing & Residential Life and the Executive Director of Auxiliary Services. Requests made under Medical and Financial Hardship will be reviewed by the Off-Campus Housing Review Committee. Students must submit their petition with required written documentation and may also sign up for 10 minutes with the Off-Campus Housing Review Committee at the time they submit their petition.

All students awarded off-campus housing must complete the “Off-Campus Housing Acceptance and Agreement Form” and submit it to the Office of Housing & Residential Life within ten (10) business days of offer. If not submitted, authorization to live off-campus will be revoked. In addition, students living off-campus must provide their living and mailing address, contact information along with landlord information to the Office of Housing & Residential Life no later than August 15th of each year. Students are required to maintain their current mailing, phone and living address in the Student On-Line Services Area within PeopleSoft.

 

All off-campus students are expected to follow and uphold conduct and corps standards at all time. Students are expected to be good neighbors and citizens on and off-campus. Failure to meet these expectations may result in revocation of privilege to live off-campus and require the student to move into campus housing and participate in a meal plan at the student’s expense.

Note: Acceptance of off-campus status must be confirmed in writing by completing the Off-Campus Housing Acceptance Agreement to the Office of Housing & Residential Life within ten (10) business days of offer or July 1st (or, if July 1st falls on a holiday or weekend, the next business day) of the academic year, whichever is sooner. If not accepted or if no communication is received from the student within ten (10) business days of notification of approval, Cal Maritime will consider the petition declined and the student will be assigned and charged for a room on campus and a meal plan.