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Off-Campus Policy and Petition Process

 

Students enrolled in any baccalaureate degree programs at the California State University Maritime Academy are required to maintain residency on campus and participate in a meal plan. However, students may be exempted from living on-campus if they submit a completed off-campus petition and the required documentation by the petition deadline.

 

Deadlines

Continuing Students: All off-campus petitions are due by Friday, February 22nd, 2019.

Incoming New Students: All off-campus petitions are due by Wednesday, May 1st , 2019.

 

Exemption Criteria

Those seeking an exemption must meet one of the following criteria:

  • 26 years of age or older on or prior August 1st, 2019
  • Married
  • The primary caregiver for dependent child/children
  • Veteran of military service or active duty
  • Third Mate or Third Assistant Engineer maritime license holder
  • Medical or disability accommodation
  • Financial hardship

Continuing Students who do not meet the above criteria can submit a petition request based upon "other" extenuating circumstances. The student must submit a detailed explanation of circumstance(s), reason(s) for requesting off-campus status, and any additional documentation to support their case. Petitions submitted for "other" will be reviewed by the Off-Campus Petition Review Committee and a petition decision will be made by the committee.

 

Documentation

Please submit the document(s) relevant to your circumstance when completing your request:

  • 26 years old or older: No upload required. 
  • Married: Copy of marriage certificate.
  • Have a child/children: Proof of legal guardianship documentation must be provided.  
  • Military service/Veteran: Documents showing active or continuous military service (DD214 or discharge doucments). 
  • Maritime license: Copy of Third Mate or Third Assistant Engineer maritime license.
  • Other special circumstance: Detailed written explanation of substantial personal hardship or particular situation and why the extenuating circumstance is unique or unusual.
  • Medical: Provide current medical documentation (less than one year old and on medical office's letterhead) from an appropriately licensed medical professional describing the disability/medical condition, basis for diagnosis, how the disability/condition impacts the student's ability to live in on-campus housing and professionally recommended accommodations to Siobhan Case in the Disability Services Office (DSO). Documentation is due to DSO by  Thursday, February 14th, 2019.
  • Financial hardship: Must have Pell Grant eligibility, complete their 2019-2020 FAFSA, provide a copy of student's and your parent's 2017 Tax Return, and accept all financial aid offered, including loans. Documents are submitted to Priscilla Muha in Financial Aid Office.

 

Process

  • Off-campus petitions are available via the StarRez housing application portal account.
  • Effective since November 1st, 2015, off-campus permission is only granted for one academic year (or less, depending on permission approval) and every student must reapply each year for off-campus permission.
  • The application will be reviewed by Residence Life Staff to ensure that all documents are complete and that all required supporting documentation is provided. If documentation is not received by the deadline, the request will become invalid. Any medical documentation goes to Disability Services Office and any financial documents goes to the Financial Aid Office.
  • If the application is complete, a decision will be made and the student will receive communication of their petition decision via their official Cal Maritime University email account. The Office of Residence Life will send notifications. Decisions about off-campus petitions will be sent by Mid-late March for Continuing Students and sent in May for Incoming New Students.
  • Once petitioner is granted off-campus, an on-campus residential bed space or room will not be reserved or placed on hold for petitioner. If something changes with their off-campus status or a student wishes to decline off-campus acceptance, the student must contact the Office of Residence Life and send an email to housing@csum.edu immediately. Readmission to on-campus housing and receiving a room assignment is not guaranteed due the occupancy numbers.

 

Information for 2019-2020 Off-Campus Approvals

  • Petition decisions for Continuing Students will be sent in March.
  • Petition decision for Incoming New Students will be sent in May.

If you have received an official approval for off-campus status for the 2019-2020 academic year, you will need to submit the Off-Campus Acceptance Form. Please submit the form directly to the Office of Residence Life by Monday, August 19th, 2019.

 

Frequently Asked Questions about Applying for Off-Campus

I was granted off-campus last year (or a previous year), do I need to reapply and submit another off-campus petition?

Yes. Effective November 1st, 2015, off-campus permission is only granted for one academic year (or less, depending on permission approval). Every student must reapply each year for off-campus permission and submit supporting document required.

 

I've already signed a lease. Will that automatically waive my on-campus residency requirement?

No. Don't sign a lease before you are officially granted an exemption from the on-campus residency requirement. Signing a lease is NOT a criterion used to evaluate a student's need to live off campus. This could be a costly mistake; if you are not granted an exemption to the residency requirement you will need to pay for on-campus housing and meal plan fees.

 

I was granted off-campus previously, but my status as a student changed while I was off-campus (withdrew, took a leave of absence, suspended), do I need to reapply and submit another off-campus petition?

Yes. A change in student status or enrollment terminates your off-campus approval. Off-campus permission is only granted for one academic year (or less, depending on permission approval). If your student status changed during the period you were approved, you will need to submit another off-campus petition.

 

Can I apply for off-campus for multiple reasons?

On the StarRez housing petition application, you can only select one reason. Please select the reason that best fits your situation. If you want to explain additional reasons for why you are requesting off-campus, please upload a statement explaining the additional details and/ or reasons.

 

My reason(s) for applying for off-campus is due to financial matters, do I meet the Financial Hardship criteria?

The request process regarding Financial Hardship is based on students who have no other resources and must live off campus, sometimes with multiple roommates or at home if their family is nearby. These students use their students loans along will the other aid offered to help pay for living expenses because they have no other option. Students who submit Financial Hardship requests must submit tax documents and contact the Financial Aid Office.

 

I applied and was granted off-campus, but my situation has changed. Can I return to on-campus housing?

If you are approved for off-campus, but your situation changes and you wish to return to on-campus housing, you need to contact the Office of Residence Life and send an email to housing@csum.edu immediately. Readmission to on-campus housing, receiving a room assignment, and/or meeting all housing preferences is not guaranteed and the decision is dependent on occupancy and availability of bed space.

 

I applied for off-campus, but my petition was denied. What are my next steps?

Any student not approved for off-campus will need to participate in room selection. If you are not approved for off-campus status and do not participate in the StarRez (SR) room selection process, the Office of Residence Life will assign you a room assignment and a roommate.

2019-2020 Room Selection Week for Continuing Students is April 2nd-April 5th. More information regarding the room selection process can be found here.

If a request was denied, students have five business days to submit an appeal in writing to the Associate Dean for Student Engagement. Any student submitting an appeal will still need to participate in room selection. Any room and meal plan charges will be reversed, if the outcome of appeal is off-campus approval. Decisions about off-campus petitions will be sent in March for Continuing Students and sent in May for Incoming New Students.

 

If you have any questions, please contact the Office of Residence Life at housing@csum.edu. 

 

 

 


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