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Tuition Fee Waiver

The Employee Fee Waiver Program is a benefit for eligible Faculty/Staff employees of the California State University (CSU) system. It allows employees or their spouses, domestic partners or dependents an opportunity to enroll in CSU general-fund courses at reduced rates. The fee waiver does not apply to courses in self-support programs including Extended Education Programs or Open University.
 
An employee may transfer the fee waiver benefit to a spouse, registered domestic partner, or dependent child. Certain restrictions may apply. It is important to note that the fee waiver process is separate from the University Application Process. Fee waiver approval does not guarantee admission into the University.
 

At CSU Maritime Academy, the Employee Fee Waiver Program is administered by the Human Resources office. Questions regarding the program can be directed to: Barbara Reece at (707) 654-1021 or email breece@csum.edu.

Employee Eligibility & Fees Waived

 
CSU Fee Waiver eligibility criteria for represented and non-represented employee categories are summarized below:
 
Employee Category Eligibility Criteria
Unit 1 (Physicians) All employees

Units 2, 5, 7, and 9 - CSUEU

Unit 4 - Academic Professionals

Unit 6 - Skilled Trades

Full-time employees (i.e., permanent, temporary, and probationary) and part-time, permanent employees.
Unit 3 (Faculty)

Tenured and probationary faculty unit employees (ecluding coaches), and temporary faculty with three (3) year appointments pursuant to article of the CBA.

Coaches must have at least six (6) consecutive years of service in the department for enrollment in the CSU fee waiver program subject to the provisions of this Article.  For purposes of this section, one (1) year of service shall be considered employment of one (1) semester or two (2) quarters in the bargaining unit of a single CSU campus during a single academic year.

FERP employees are considered tenured faculty and are eligible for fee waiver only during the term when they are actively employed.

Unit 8 - Public Safety

C99 - Confidential

E99 - Excluded

M98 - Executive

Full-time or part-time permanent employees and full-time probationary employees (not temporary).
M80 (MPP)Full-time employees (including temporary).

 

Employee Fees that are Waived Include:

  • CSU Admission Application Fee (one campus only)
  • Identification Card Fee
  • State University Fee (Tuition Fee)*
  • Instructionally Related Activity Fee
  • Health Services Fee
Employee Fees that are Reduced to $1.00 Include:
  • Student Body Center Fee
  • Student Body Association Fee
  • Health Facilities Fee
* May be fully waived for a maximum of two (2) courses or six (6) units, whichever is greater per term. This includes Tuition Fee charged during the state-supported summer term.
 
Employees enrolled in a doctorate program shall be eligible for a partial fee waiver equivalent to the part-time Graduate Tuition Fee and shall be responsible for paying the difference between the applicable Doctorate Fee and the part-time Graduate Tuition Fee.
 
Unit Limitation: All eligible non-represented and represented employees may enroll in a maximum of two (2) courses or six (6) units, whichever is greater, per term, excluding the CSU Ed.D. program. Units for the Ed.D. programs are determined independently based on program course offerings. Employees taking courses in addition to the fee waiver courses shall pay any difference in fees.
 
Use of state time for class attendance - Permission may be granted for an employee to use a reasonable amount of release time from work to enroll in one (1) on-campus job related or Career Development course per semester providing that the operational needs of the department are met as determined by the appropriate administrator. Faculty enrollments shall not conflict with scheduled classes or scheduled office hours
 
Fee waiver approval is for one semester only and must be reestablished for each semester of enrollment.
 

Work Related or Career Development?
 

Eligible employees may participate in the Fee Waiver Program in one of two ways:
 
1) Work Related which requires that courses be taken for the purpose of:
  • Improving the level of skill needed to perform existing duties and responsibilities, or
  • Acquiring additional skills needed to perform newly assigned duties and responsibilities

Work Related students are:

  • Not subject to the normal academic evaluation process for acceptance by the Admissions Office.
  • Unable to declare a major, nor can a degree be conferred
  • Required to remain in Good Academic Standing
  • Required to submit a new Admission Data Form to the Admissions Office each semester. This form is also used to waive the CSU Admission Application Fee ($55) for employees. Human Resources written approval is required on this form prior to submitting to the Admissions Office.
2) Career Development which requires that courses be taken for the purpose of:
  • Matriculate towards a degree or advancing their academic degree
  • Enhancing the employees career in the CSU system
Employees pursuing this option need to complete a Career Development Plan (CDP). The course of study for a CDP will be established by the employee and an appropriate advisor of choice and shall be subject to approval by the appropriate administrator. Once the CDP is on file, the employee does not need to submit with subsequent waiver applications. The CDP shall be updated periodically, including whenever there is a change in degree program or objective or the employee has not attended courses in over one academic year.
 
Career Development Fee Waiver Participants are:
  • Considered students of the University and must satisfy the entrance requirements of the University
  • Required to remain in Good Academic Standing
  • On a degree track
Both work related and career development courses must be taken for credit and auditing of classes is not permitted.
 
The employee is responsible for meeting all University enrollment and registration requirements and deadlines.
 

How do I Submit a Faculty and Staff Fee Waiver Application?

 
Complete and sign the Faculty and Staff Fee Waiver Application
 
Section IV on the application requires the Supervisor/Manager to complete and approve. The Dean/Department Head approval is also required.
 
If the employee is matriculating towards a degree, Career Development Plan (CDP) Form is required at the time the application is submitted. Submit the application and attachments to Human Resources.

 

Dependent Eligibility & Fees Waived

 
Eligible faculty or staff members may transfer their fee waiver benefit to a spouse, dependent child or domestic partner (Dependent). A domestic partner is eligible for the fee waiver benefit if the domestic partnership is registered through the Secretary of State s designation process. For more information, visit the Domestic Partners Registry web site.
 
The Dependent must be enrolled in a degree or credential program at any of the (23) California State University campuses and the courses must be for credit toward completion of the designated degree or teaching credential. The Dependent is subject to the same academic standards that pertain to all students and is responsible for meeting all enrollment and registration requirements and deadlines.
 
Fee waiver approval is for one semester only and must be reestablished for each semester of enrollment.
 
The fee waiver benefit may be transferred to only one person at a time, regardless of whether that individual uses the full entitlement of 2 courses or 6 units. Dependents taking courses in addition to the fee waiver courses shall pay the difference in fees.
 
If both parents are employees eligible to transfer their fee waiver benefit to a dependent child, each employee may transfer the benefit. Therefore, it is possible for one child to receive both benefits and be eligible to enroll in up to 4 courses or 12 units, whichever is greater, on a fee waiver basis. Alternately, each employee could transfer his or her benefit to a different child, and each child would be entitled to up to 2 courses or 6 units of fee waiver eligibility. Dependents taking courses in addition to the fee waiver courses shall pay the difference in fees. Please note: the full State University Fee (Tuition Fee) is waived if a dependent takes two courses that exceed 6.0 units.
 
A dependent child is defined as:
 
For employees in the Statewide University Police Association (SUPA) Unions (bargaining unit 8), Confidentials (C99), and Management Personnel Plan (MPP).
  • Your child or stepchild under age 25 (age 23 for SUPA), who has never been married.
  • A child living with you in a parent-child relationship, who is economically dependent upon you; under age 25 (age 23 for SUPA), and has never been married.
  • Your child or stepchild age 25 (age 23 for SUPA), or above, who is incapable of self-support due to a disability which existed prior to age 25 (age 23 for SUPA).
Dependent fees that are waived include:
  • CSU Admission Application Fee (one campus only)
  • Identification Card Fee
  • State University Fee (Tuition Fee)*
  • Instructionally Related Activity Fee
  • Health Services Fee
Dependent fees that are reduced to $1.00 include:
  • Student Union Fee
  • Health Facilities Fee
* May be fully waived for a maximum of two (2) courses or six (6) units, whichever is greater per term. This includes Tuition Fees charged during the state-supported summer term.
 
Dependents enrolled in a doctorate program may be eligible for a partial fee waiver equivalent to the part-time Graduate Tuition Fee and shall be responsible for paying the difference between the applicable Doctorate Fee and the part-time Graduate Tuition Fee.
 
For employees in the American Physicians and Dentists, Academic Professionals of California (APC), State Employees Trade Council (SETC), California Faculty Association California State University Employees Union (bargaining units 1, 2, 3, 4, 5, 6, 7, and 9)
  • Your child or stepchild under age 25, who has never been married
  • A child living with you in a parent-child relationship, who is economically dependent upon you; under age 25, and has never been married
  • Your child or stepchild age 25 or above, who is incapable of self-support due to a disability which existed prior to age 25.
Dependent fees that are waived include:
  • CSU Admission Application Fee (one campus only)
  • Identification Card Fee
  • State University Fee (Tuition Fee)*
* May be fully waived for a maximum of two (2) courses or six (6) units, whichever is greater per term. This includes Tuition Fees charged during the state-supported summer term.
 
Dependents enrolled in a doctorate program may be eligible for a partial fee waiver equivalent to the part-time Graduate Tuition Fee and shall be responsible for paying the difference between the applicable Doctorate Fee and the part-time Graduate Tuition Fee.
 

How do I Submit a Dependent Fee Waiver Application?

 
Complete and sign the Dependent Fee Waiver Application and submit to Human Resources.  Please do not include any Social Security Numbers on the Form! 
 

Academic Standing

 
Students participating in the fee waiver program must be in good academic standing.
 
To continue participation in this program, a Good standing must be maintained each semester. Academic standings will be reviewed at the end of each semester to determine the student s eligibility to participate in the subsequent semester. Good Academic Standing does not include Probation, Disqualification, Contract status or Administrative Approved Academic Probation.
 
PLEASE NOTE: Both the campus GPA and the total GPA must be at 2.00 or above to be in Good Standing.
 
Student LevelProbationDisqualificationGood Standing
Freshman (< 30 units)1.99 to 1.501.49 or below GPA2.00 or above
Sophomore ( 30-59 units)1.99 to 1.701.69 or below GPA2.00 or above
Junior (60-89 units)1.99 to 1.851.84 or below GPA2.00 or above
Senior (90+ units)1.99 to 1.951.94 or below GPA2.00 or above
Post Baccalaureate1.99 to 1.951.94 or below GPA2.00 or above
Graduate2.00 to 2.991.99 or below GPA3.00 or above 
 

Taxation On Educational Assistance

 
Internal Revenue Code governs the taxation of employer-provided training and educational assistance, including fee waivers.
 
Employees enrolled in a CSU graduate program will be subject to Internal Revenue Code 127 limit of $5,250. If the value of these courses exceeds the limit, the difference will be reported to the State Controller s Office. Once reported, this amount will appear as taxable income on a single month s check and the applicable taxes will be deducted.
 
All graduate-level coursework taken by an employee s spouse, dependent child or domestic partner will be reported as taxable income for the employee. Undergraduate-level coursework taken by an employee s domestic partner will also be considered taxable income. The difference between the value of the courses and the amount the Dependent is charged will be reported to the State Controller s Office. Once reported, this amount will appear as taxable income on a single month s check and the applicable taxes will be deducted.
 

Governing Documents

 
Guidelines for administering the Employee Fee Waiver Program can be found in:
 
Technical Letter HR/Benefits 2011-14 - CSU Employee Fee Waiver and Reduction Program
 
  • Unit 1 (Physicians) - Article 23
  • Unit 2, 5,7 and 9 (CSUEU) Article 22
  • Unit 3 ( Faculty) - Article 26
  • Unit 4 (Academic Professionals) - Article 16
  • Unit 6 (Skilled Trades) - Article 27
  • Unit 8 (University Police) - Article 20

 


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