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Campus EHS Steering Committees

EHS Steering Committees Minutes
10.27.16 Mtg 2016-002 2pm Gold Room


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 Health & Safety Management

Last Updated: 4/11/2017

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Last Updated: 2/4/2017

Cal Maritime Safety Management Overview
The process of protection of both people and property through integrated system management.

It is the policy of California State University, Maritime Academy to plan and maintain, insofar as it is reasonably within its control to do so, a campus environment for faculty, staff, students, and the public that will not adversely affect their health and safety nor subject them to avoidable risks of accidental injury or illness.  University operations shall be conducted in a manner to avoid injuries or illnesses and to comply with all applicable regulations and, when appropriate, with accepted health and safety standards.  No student or employee will be required to perform any task which is determined to be unsafe or unreasonably hazardous.​

Select from the categories below for more information

  • Safety + Leadership
  • Fall Protection Safety
  • University Vehicle Safe Operator Program
  • Training Ship Golden Bear (TSGB): Designated Person Ashore



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Last Updated: 6/23/2017

To implement this safety policy, departments and programs will ensure that facilities and equipment meet all federal, state and local safety laws and regulations, and will promulgate, and supervise compliance with appropriate policies, standards and procedures to carry out campus health and safety programs.  Employees must also have an avenue to report potential safety hazards without fear of retribution, and with confidence that they will be addressed in a timely manner.

While the overall responsibility for campus health and safety rests with the President, the immediate responsibility for preventing campus accidents belongs to each employee who performs a supervisory role and, finally, to each individual campus employee.  Accordingly, all faculty and staff are expected to take whatever actions are necessary to ensure that safe and healthful conditions and practices prevail within the areas under their control.

All members of the campus community are to cooperate fully with all aspects of the University health and safety programs.


Last Updated: 6/23/2017

Why is fall protection important?

According to OSHA, falls are among the most common causes of serious work related injuries and deaths. Employers must set up the work place to prevent employees from falling off of overhead platforms, elevated work stations or into holes in the floor and walls.

What can be done to reduce falls?

Employers must set up the work place to prevent employees from falling off of overhead platforms, elevated work stations or into holes in the floor and walls. Fed/OSHA requires that fall protection be provided at elevations of four feet in general industry workplaces, five feet in shipyards, six feet in the construction industry and eight feet in longshoring operations. In addition, OSHA requires that fall protection be provided when working over dangerous equipment and machinery, regardless of the fall distance

Although Cal/OSHA regulations require all employees whose work exposes them to the potential for a fall in excess of 7.5 feet to use appropriate fall protection equipment Cal Maritime is adopting the Federal Standards.


Fed/OSHA defines fall protection as "any equipment, device, or system that prevents a worker from falling from an elevation or mitigates the effect of such a fall." Under the final rule, employers may choose from the following fall protection options:


  • Guardrail System A barrier erected along an unprotected or exposed side, edge, or other area of a walking-working surface to prevent workers from falling to a lower level. 
  • Safety Net SystemA horizontal or semihorizontal, cantilever-style barrier that uses a netting system to stop falling workers before they make contact with a lower level or obstruction.
  • Personal Fall Arrest SystemA system that arrests/stops a fall before the worker contacts a lower level. Consists of a body harness, anchorage, and connector, and may include a lanyard, deceleration device, lifeline,
  • Positioning System – A system of equipment and connectors that, when used with a body harness or body belt, allows a worker to be supported on an elevated vertical surface, such as a wall or window sill, and work with both hands free.
  • Travel Restraint SystemA combination of an anchorage, anchorage connector, lanyard (or other means of connection), and body support to eliminate the possibility of a worker going over the unprotected edge or side of a walking-working surface.
  • Ladder Safety SystemA system attached to a fixed ladder designed to eliminate or reduce the possibility of a worker falling off the ladder. A ladder safety system usually consists of a carrier, safety sleeve, lanyard, connectors, and body harness. Cages and wells are not considered ladder safety systems or a suitable combination. Like OSHA's construction standards, the final rule prohibits the use of body belts as part of a personal fall arrest system.

Active Systems

Active systems include personal fall arrest, positioning devices, and personal fall restraint.  All three active systems consist of a full body harness, connecting device (i.e. shock absorbing lanyard, fall limiter, self-retracting lifeline, etc.), and an anchorage point. 

  • Personal fall arrest systems: used to arrest an employee in a fall from a working level and rigged so an individual cannot free fall more than six feet
  • Personal fall restraint systems: used to prevent an employee from falling and rigged so an individual cannot free fall more than two feet
  • Positioning systems: rigged so that employee movement is only as far as the sides of a working level or area.

Active fall protection systems require routine inspection and maintenance. Employees are required to inspect their system daily before use. A "competent person" is required to inspect systems every six months. A "competent person" is a trained individual capable of identifying existing and predictable hazards in the surroundings or working conditions that are unsanitary or dangerous to employees, and who has the departmental/project authority to take prompt corrective measures to eliminate such hazards. Defective equipment or any equipment involved in a fall is required to immediately be removed from service. Additionally, the American National Standards Institute (ANSI) requires full body harnesses and lanyards to be in use no more than five years from the first date of service.

Alternate Systems

A "Fall Protection Plan" can be used if it can be shown that the use of conventional fall protection is impractical or creates a greater hazard.  The plan must be prepared by a qualified person and developed specifically for the site.  The fall protection plan shall document the reasons why the use of conventional fall protection systems are infeasible or would create a greater hazard and should include measures that will be taken to reduce or eliminate the fall hazard.  Alternative systems used under a fall protection plan include controlled access zones and safety monitoring systems.

Department Responsibilities

Departments are responsible for the following:

  • Implementing a departmental fall protection process that aligns with the University Fall Protection Program and Injury Illness Prevention Program initiatives.
  • Ensuring employees receive initial, annual refresher and post incident training for:
  • Potential hazards associated with operations requiring fall protection
  • Standard Operating Procedures developed within each department
  • Safety procedures and the use of personal fall arrest systems, personal fall restraint systems, or positioning devices
  • Providing training for the competent person
  • Ensuring that fall protection procedures and requirements are followed
  • Providing and ensuring appropriate fall protection equipment is used

Contact SRM for assistance in evaluating exposures and assistance with process management or applying these requirements to projects.


Last Updated: 9/1/2017

CSU policy requires that all employees who drive State, or privately owned vehicles, (including rental vehicles, power carts, tractors, forklifts, 10+ passenger vans and any other powered vehicles), on University (State) business be identified and authorized by the campus Department of Safety and Risk Management (SRM) office.

It is CSU policy that only University employees may drive University vehicles. Employees of non-state entities, or students driving on University business, must be an identified State Volunteer in order to drive on University business. University business is defined as "only when driven in the performance of, or necessary to, or in the course of, the duties of University employment."

Department of Safety and Risk Management is responsible for the development and administrative management of the Vehicle Operator Safety Program. 

  • SRM ensures the validity and status of individual driver's licenses through the use of the California Department of Vehicles (DMV) Pull Program.
  • Coordinates and tracks Defensive Driver Training and issues Defensive Driving waivers when applicable.
  • Coordinates vehicle guidelines, policy, and insurance as well as accident issues. 
  • Provides Forklift and Aerial lift equipment training. See Forklift or Aerial Plans for more details.  
  • Provides small vehicle/utility cart training. See Small Vehicle/Utility Cart Plan

PROCESS MANAGEMENT UPDATE: University Authorized Driver Enrollment for AY:17-18

Please be advised that in order to ensure compliance with the State of California and the California State University Systemwide Use of University or Private Vehicle Guidelines we have developed a more streamlined process.

The Process:

  1. 1.  Department management determine who will need to operate a vehicle as defined below.
  2. 2.  Designees will complete the enrollment form.        https://calmaritime.formstack.com/forms/cal_maritime_authorized_driver
  3. 3.  Designees will receive a confirmation email with the link to the Department of General Services (DGS)  Defensive Driver Training program.

a.      Department of General Services (DGS) Course Highlights

    i.     Requires no registratio

    ii.     Takes between 2-2.5 hours to complete. We recommend the time be set aside to complete the course without interruption

    iii.     Contains of 11 modules consisting of slides, videos, and narration

    iv.     After completion of each module, there is a short assessment in order to advance to the next module; completing a final assessment at the end

    v.     Users will then be provided with instructions for completion of a Self-Certification Acknowledgement Certificate.  

  1. 4.      Please submit a copy of your completed certificate to the Department of Safety & Risk Management for tracking and annual reporting purposes.

a.      It is highly recommended that both the Department and the Designees retain a copy of their certificate.

Please Note:

  1. 1.      Those who have completed defensive driver training  within the past 4-years via Skillport and those who used DGS who do not have a copy of their DGS certificate  will need to update their training before the end of the fall semester.
  2. 2.      Additional forms (i.e. STD 261-Authorization to use privately owned vehicles on state business)  or additional training verification  ( i.e. forklift operator, aerial lift operator) may be required where applicable.


The Requirement:

In accordance with the California Labor Code, employers must ensure that employees receive general safe and healthy work practices training and specific instructions with respect to workplace hazards associated with their job assignments. Driving a vehicle has its inherent risks; therefore, affected employees must meet the State's DDT requirements.

All state employees who frequently drive on state business should successfully complete an approved defensive driver training course at least once every four (4) years, in accordance with the State Administrative Manual (SAM) Section 0751 & 0752. This online DDT fulfills these SAM sections.

Department Management will:

  • Coordinate with Procurement to acquire, maintain and repair the necessary vehicle(s) to support departmental operations.
  • Shall ensure the vehicle is maintained, repair and replaced in accordance with manufacturer's recommendations as well as departmental, University or CSU-System wide requirements.
  • As a means of preventative maintenance, all vehicles will have daily pre-use checks.
  • The department manager or designate shall keep current with and derive full benefit from engineering advances, warranty policies, modifications and dealer services.
  • Ensures travel requests are properly completed prior to any travel by a University employee or student.
  • Verifies that the traveler is a "University Employee" as described above.
  • Authorizes travel and determines the Form 261 is current and on file.
  • Will coordinate the acquisition of rental vehicles and issuance/retrieval of vehicle keys and roadside emergency kits. No rental cars may be stored on campus when not actively under a rental agreement.
  • Provide a list of current "Authorized Drivers" to the Department of Safety and Risk Management.
  • Ensure that department assigned vehicles are kept clean and properly functioning, including adhering to maintenance schedule per the manufacturers requirements and recommendation


Authorized Driver is responsible for:

  • Only University employees age 18 and over (age 21 and over for rental vehicles) with the following criteria:
  • Valid State Driver's License
  • Class B license  with passenger endorsement and Medical Certificate required by the University to drive 15 passenger vans
  • Participant in the California DMV Pull Notice Program
  • Clean DMV: California Vehicle Code 12810.5a and 12810.5b address the DMV's "negligent operator violation points".
  • Have not been issued more than three moving violations or been judged responsible for more than three accidents or any combination of three during the last 12 months.
  • Completed Defensive Driving Training Course
  • Complete University approved Passenger Van Safety Training prior to driving 10+ passenger vans and every 2 years thereafter of employment and assignment.
  • Authorized  in  writing  by  a  Unit  or  Program  Manager  (Dean, Director, etc.) authorized to grant such approval
  • The safe operation of the vehicle and the safety of the passengers.
  • The Driver shall ensure all motor vehicle safe operation laws are followed. 
  • The Driver will perform a pre-use inspection of the vehicle on their assigned vehicles and inform the department management if problems are noted.
  • Operating the equipment in accordance to design and function.
  • Where driving is an essential function of the job, employment offers will be conditional upon verification of the possession of a valid United States state's driver's license and a safe driving record. This verification will be completed as part of a background check conducted by the Office of Human Resources.





Designated Person Ashore

SAM-01- Policy, Responsibility, and Authority

11.0 It is Company policy to appoint and to list in writing a designated person(s) in accordance with 33 CFR 96.250 (c). This information can be found on
the Safety and Compliance dashboard as well as the Safety and Environmental Policy posters placed about the ship.
11.1 The Academy has appointed the Director of Safety and Risk Management,
Marianne Spotorno, as the designated person to carry out the company's onshore responsibility and authority for the SMS.
11.2 The written responsibility and authority of the designated person(s) shall include monitoring the safety and
pollution prevention aspects of the operation of Training ship and port facility. The Academy shall ensure that adequate resources and shore-based support are provided to enable the designated person to carry out his or her SMS responsibilities, as required. The designated person is given the authority to perform his or her duties from the highest authority in the Academy and has direct access to highest levels of management ashore and aboard the company's vessel(s).
11.3 The Master on board the training ship will maintain contact with, and report to the DPA on matters concerning
the safety and environmental protection on board the vessel.
11.4 The DPA will monitor the effectiveness of the safety management system, arranges audits, ensures corrective
actions and changes to the system are correctly implemented.
11.5 The DPA shall be designated in the vessel Sailing Orders.
11.6 The DPA will review and process all documents and reports received from the vessel and take action as necessary to amend, or improve upon any condition that relates to the safety of the vessel and its crew. The
DPA will also provide feedback about applicable parts of findings that may be of importance to all vessels within the academies fleet.
11.7 Designated Persons Ashore are responsible for operational integrity to ensure the SMS requirements are


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  Campus Resource Library

Last Updated: 2/4/2017

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 Hazard Assessments & Controls


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