AF 09-001 University Vehicle & Authorized Drivers
AF 09-002 Field Trip & Off Campus Activities
AF 09-003 Risk Management
AF 09-004 Injury Illness Prevention Program
AF 09-005 Accident Incident Management
AF 09-006 Release of Liability Waiver
AF 09-007 Business Continuity
Last Updated: 11/16/2017
"Learn by Doing" educational programs, field trips can provide essential, real life contact with instructional and experiential subjects, increasing the value of the learning experience overall.
Field trips include required activities outside the regularly scheduled class room/laboratory environment led by the faculty and/or university staff. Field activities include travel related to participation in university programs such as professional societies, student affairs student programs, intercollegiate athletic competitions, judging competitions, etc.
Planning and preparation are essential components of field activities and the management of risks to the students, teachers, support staff and other participants. The following questions are intended to focus attention on managing common and uncommon risks related to field activities.
Through developing detailed travel plans in advance risks can be mitigated. In order to ensure the health and safety of participating faculty, staff, and students, travel coordinators shall conduct a hazard assessment to identify and address the risks associated with travel to foreign countries in advance, especially when traveling to remote areas.
This section serves as an at a glance resource guide that can be used by departments to aid with planning and the coordination of travel to foreign countries.
Travel Check list:
The travel planning process should include the identification of potential health and security risks involved in travel to foreign countries, the measures that can be taken to avoid them, and advance planning on how to respond to emergencies if and when they occur.
Use online Travel resources to get real-time intelligence, notices, and alerts about political unrest, natural disasters, and health warnings as well as information about required immunizations, entry/exit, safety and security, transportation, weather, communications.
· Review the California State University Risk Management (CSURMA) High Hazard & War Risk Country list
· Review State Department information sheets and travel warnings and discuss with participants to identify potential travel risks and emergencies that may arise.
· Review the Center for Disease Control (CDC) for vaccinations and other health hazards associated with the proposed country for travel.
What is STEP?
Benefits of Enrolling in STEP
Quick Link: https://step.state.gov/step/
Last Updated: 11/17/2017
Last Updated: 11/16/2017
Be sure to enroll in the Foreign Travel Insurance Program (FTIP) after you have completed your Travel Authorization form. You will need to scan and upload your Travel Authorization form when completing the enrollment process.
Special Note: For travel that is fully funded by an outside source, and thus does not generate an expense to the traveler or departmental budget, aTravel Authorization form is still needed and enrollment in the FTIP is likely, unless the outside source has provided coverage, in which case, please note this on your Travel Authorization form.