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Training Modules & Guidebooks

Last Updated: 11/15/2017


Safety Traveling Abroad

Student Safety

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 Cal Maritime SRM Policies

AF 09-001 University Vehicle & Authorized Drivers
AF 09-002 Field Trip & Off Campus Activities
AF 09-003 Risk Management
AF 09-004 Injury Illness Prevention Program
AF 09-005 Accident Incident Management
AF 09-006 Release of Liability Waiver
AF 09-007 Business Continuity

Key Executive Orders


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 Risk Management

Last Updated: 4/11/2017

Quick Links

Request an EHS Assessment Request an Ergonomic Evaluation Cal Maritime Alert System Report an Incident Have an EHS Suggestion

MSDS  Online Look-up

Emergency Response Guide


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 Field Trip & All Off Campus Actitivity Guidelines

Last Updated: 11/16/2017

"Learn by Doing" educational programs, field trips can provide essential, real life contact with instructional and experiential subjects, increasing the value of the learning experience overall.

Field trips include required activities outside the regularly scheduled class room/laboratory environment led by the faculty and/or university staff. Field activities include travel related to participation in university programs such as professional societies, student affairs student programs, intercollegiate athletic competitions, judging competitions, etc.

  • Activities such as observation, measurement, instruction, collecting, capturing; project activities such as building, teaching, removing; presentations, participation in conferences, competitions, etc. may be included.
  • Field trips can be single or repeated to one site or many within a course or participation in a program
  • Participants include: enrolled students (undergraduate and graduate), employees (faculty, staff, student and teaching assistants), Identified University Volunteers.
  • Participants' and Employees': parents, partners, spouses, siblings, children who are not enrolled university students or employees, (and pets) are not authorized to participate in University field trips.

Planning and preparation are essential components of field activities and the management of risks to the students, teachers, support staff and other participants. The following questions are intended to focus attention on managing common and uncommon risks related to field activities.

  • Is this field activity the best alternative for the students and the educational objective? Are there other activities and/or methods that would provide the desired learning experience with less risk?
  • Can travel time and distance be minimized to reduce risk. Can field trip time be scheduled to avoid interference with other regularly scheduled university courses.
  • Does the leader of the field trip have either direct or indirect knowledge of the specific destination, area, activities and resources to be able to guide, lead, direct and supervise the field trip and the student participation; including in a crisis and non-crisis situation?
  • Have students been notified in advance of the field trip? [Course description in the catalog and/or notification provided at first course meeting] Is/are field trips included in the approved Course Description?
  • Is there an alternative activity or assignment that student can complete for the same credit if they cannot participate in the field trip?
  • Have you determined if there are special needs of the participants and how you will accommodate those needs?
  • Have you provided a written detailed instructional and support plan for the field trip? [educational objectives, observations, activities, assignments as well as date, time, location, transportation, support services, emergencies, etc.]
  • Have you designated and defined "Field Trip Time" and "Free Time" for this activity? [students meeting you at the site?, everyone traveling together?, people responsible for their own support – food, shelter, etc.]
  • Do you have an "alternative" destination(s) and or activity(ies). Is there a designated contact point for participants to call for change in plans?
  • Have you provided written information and training for materials, equipment, activities that participants will be using related to the field trip?
  • Have you provided written information and training for REASONABLY FORSEEABLE hazards involved with activities related to the field trip? [crime, strenuous physical activities, falling hazards, dangerous animals, poisonous plants, etc.]
  • Have you informed the participants in writing of requirements for personal protective equipment [hard hat, safety glasses, long sleeves, long pants, boots, etc.] and/or advised personal supplies [sun block, sun glasses, hat, insect repellant, water, food, etc.]
  • Have you informed participants in writing of permissible conduct rules (destination, area, CSU, and Cal Maritime) and consequences for inappropriate behavior?
  • Have you provided in writing, emergency response action plans and emergency phone numbers and contacts?
  • Do you and/or other leaders and/or participants have current American Red Cross or equivalent CPR and First Aid certification?
  • Will a first aid kit with materials appropriate to level of skills of the leaders and participants be available during the field trip? Has the kit been recently inspected and restocked as necessary?



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International Travel Planning

Through developing detailed travel plans in advance risks can be mitigated. In order to ensure the health and safety of participating faculty, staff, and students, travel coordinators shall conduct a hazard assessment to identify and address the risks associated with travel to foreign countries in advance, especially when traveling to remote areas.

This section serves as an at a glance resource guide that can be used by departments to aid with planning and the coordination of travel to foreign countries.

Travel Check list:


Foreign Travel Risk Assessment 

The travel planning process should include the identification of potential health and security risks involved in travel to foreign countries, the measures that can be taken to avoid them, and advance planning on how to respond to emergencies if and when they occur.

  • Identify potential travel risks and security risks, how to reduce or avoid them, and how to respond to emergencies when they occur.
  • Agree on an emergency communications plan; consider establishing a "buddy system."
  • Agree on guidelines for handling emergencies and contacting parents and family members.
  • Make certain that all participants register for travel insurance.
  • Know how to contact local law enforcement authorities.
  • Transportation from one site to another.
  • Know how to contact the local US Embassy/Consulate.

Use online Travel resources to get real-time intelligence, notices, and alerts about political unrest, natural disasters, and health warnings as well as information about required immunizations, entry/exit, safety and security, transportation, weather, communications.

·        Review the California State University Risk Management (CSURMA)  High Hazard & War Risk Country list

o   http://www.calstate.edu/risk_management/rm/documents/CSURMA_HighHazardList.pdf

·        Review State Department information sheets and travel warnings and discuss with participants to identify potential travel risks and emergencies that may arise.

o   https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html

·        Review the Center for Disease Control (CDC) for vaccinations and other health hazards associated with the proposed country for travel.

o   https://wwwnc.cdc.gov/travel

Smart Traveler Enrollment Program

What is STEP?

  • The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling and living abroad to enroll their trip with the nearest U.S. Embassy or Consulate

Benefits of Enrolling in STEP

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency

Quick Link: https://step.state.gov/step/

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Report a Safety Concern


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  Support Materials 

Last Updated: 11/17/2017

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 International Travel Support Materials

Last Updated: 11/16/2017

Be sure to enroll in the Foreign Travel Insurance Program (FTIP) after you have completed your Travel Authorization form.  You will need to scan and upload your Travel Authorization form when completing the enrollment process. 

Special Note: For travel that is fully funded by an outside source, and thus does not generate an expense to the traveler or departmental budget, aTravel Authorization form is still needed and enrollment in the FTIP is likely, unless the outside source has provided coverage, in which case, please note this on your Travel Authorization form. 

Important Links


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