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Last Updated: 02/28/2018
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Last Updated: 02/28/2018
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 Campus Emergency Management

Last Updated: 4/11/2017

The Department of Safety and Risk Management collaborates with the Cal Maritime Police Department on Campus Emergency Management initiatives. Emergency Management is a cross functional component that supports our students, faculty, and staff to ensure that Cal Maritime has effective processes in place to  respond to, recover from, and mitigate all hazards that may impact our campus. It is our intent to develop sustainable all-hazard, risk based emergency management programs that support the campus community a whole.


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Cal Maritime Police |  Emergency Dispatch
(707) 654-1111
Cal Maritime Police |  Non Emergency Dispatch
(707) 654-1176
Cal Maritime Alert

Note: Dialing 911 directly will not immediately dispatch Cal Maritime Police Department.Dialing 707-654-1111 will simultaneously dispatch Cal Maritime Police Department as well as other Local Agency Emergency Responders

Non-emergency line for the University Police Department 

Ensure your contact Info is up to date in Peoplesoft
Cal Maritime Alert is the Blackboard Mass Notification System messaging platform to communicate with our Campus Community during emergency situations. All faculty, staff and students should regularly ensure their contact information is up-to-date

In case university-wide emergency or disruption, information will be provided and regularly updated via Cal Maritime Alert and the Campus webpage.  Click on the Icon to be taken to  CMPD webpage

  Click on the icon for an at a glance guide

 


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Cal Maritime follows the CSU Office of the Chancellor document 1014, 1046, 1056.

Cal Maritime Department of Safety and Risk Management and University Police Department are responsible for implementation and maintenance of the Campus Emergency Operations Plan and the development and implementation of programs and projects in emergency planning, training, response, and recovery. The information contained here is designed to provide you with a snapshot of that system. In the event of an emergency the Emergency Operations Center (EOC) is activated to manage and coordinate resources and personnel to make decisions, and to coordinate the flow of information and strategy required to deal effectively with an emergency. 

Planning for natural and man-made emergencies requires an integrated approach to the management of programs and activities for all four phases of Emergency Management

Start here for introductory information on Cal Maritime Campus Emergency Management.

No matter what the crisis, THINK before you ACTStay Calm and React sensibly.

Emergencies, disasters, accidents and injuries can occur at any time and without warning. Being prepared physically as well as psychologically to handle emergencies is an individual as well as organizational responsibility. 
Everyone at Cal Maritime should be prepared for emergencies by learning basic emergency procedures and maintaining a small personal emergency kit in their office and vehicle. Becoming familiar with this information will enhance your chances of protecting yourself and others.

At work you should:

  • Print a copy of the Emergency Procedures Playbook or the Emergency Procedures Poster 
  • Be familiar with your building's floor plan.
  • Know where the stairs and fire extinguishers are located.
  • Enroll in a first-aid/CPR class. 
  • Prepare your area for earthquakes by securing and anchoring equipment and furniture, including bookshelves, cabinets and computers. 

In an emergency situation, each evacuation site emergency team will:

  • assess the situation,
  • establish communications with the university building marshal liaison to report the situation,
  • direct emergency operations as necessary, and
  • manage the situation utilizing incident command protocols.

Each building has a building marshal or emergency coordinator who function as apart of the Campus Emergency Response Team for that building. Each evacuation site has an assigned building marshal, who helps to coordinate the emergency team for all of the buildings assigned to that evacuation site. Building marshals are apart of the Campus EHS Steering Committee and receive ongoing training in disaster/emergency procedures and practice those skills.

Due to the fluid dynamics of a given emergency situation and the geographic nature of the Campus, there are 5 key assembly areas; shoreline, quad, Bodnar Field, Lot E and Lot O. 

Interested in becoming a Building Marshal/Emergency Coordinator?  Contact CMPD or SRM

Campus Emergency Notification System

Cal Maritime utilizes the Blackboard Mass Notification System messaging platform to communicate with our Campus Community during emergency situations.  The system enables us to broadcast critical information to telephone and mobile devices as well as through email.  Either click on the logo below or go to the PeopleSoft portal and click on the Personal Info tab to verify your information

How it works

  • • You will never receive any mobile spam.
  • • No personal information will ever be shared with anyone.
  • • Only a select number of authorized Cal Maritime Administrators will have access to the alerting system.
  • • The Maritime Alert system will only be used to test the system quarterly and in the event of an actual Campus Community emergency/crisis.
  • • This service is free, though standard text message rates do apply. 

The University utilizes the functions and principles of SEMS (Standardized Emergency Management System) as described by government code 8607(a). SEMS incorporates the use of the Incident Command System regardless of the size of the incident or the number of agencies involved in the response, all incidents require a coordinated effort to ensure an effective response. The SEMS/ICS concept was created to ensure this occurs.

Standardized Emergency Management System (SEMS)

SEMS is the system required by Government Code §8607 (a) for managing response to multi-agency and multi-jurisdiction emergencies in California. SEMS provides for a multiple level emergency response organization and is intended to structure and facilitate the flow of emergency information and resources within and between the organizational levels. The SEMS system was created in response to the 1991 Oakland Hills Fire.

There are five organizational/ response levels in SEMS:

1.      Field Response: The field response level is where emergency response personnel and resources, under the command of an appropriate authority, carry out tactical decisions and activations in direct response to an incident or threat. This is the incident level- where the emergency response begins. SEMS regulations require the use of ICS at this level of an incident.

2.      Local Government Level: Local governments include cities, counties, and special districts. Local governments manage and coordinate the overall emergency response and recovery activities between emergency agencies within their jurisdiction. This is the first coordination level above the Field Response. Local governments are required to use SEMS when their emergency operations center is activated or a local emergency is declared.

3.      Operational Area: The Operational Area manages and/or coordinates information, resources, and priorities among local governments and serves as the link between the local government level and the regional level. At this level, the governing bodies are required in SEMS to reach consensus on how resources will be allocated in a major crisis affecting multiple jurisdictions or agencies. All member jurisdictions and agencies have equal influence in establishing priorities and formulating decisions.

4.      Regional: Because of its size and geography, the state has been divided into six mutual aid regions, all with operating Emergency Operations Centers (EOC's). The Regions EOC's prioritize requests and provide support to the Operational Areas in their Regions. This is to provide for more effective application and coordination of mutual aid and other related activities.

5.      State: The state level is located in Sacramento at the Office of Emergency Services (OES) headquarters. OES manages state resources in response to the emergency

Emergency Operations Center (EOC)

The EOC is a fixed location that is activated in an emergency from which the overall command, control, communications, and coordination are conducted so that an organization may continue operations during a disaster. Personnel responding to the EOC will be organized into an Incident Command System (ICS) structure.

Incident Command System (ICS)

ICS is a standardized organizational structure used to command, control, and coordinate the use of resources and personnel that have responded to the scene of an emergency. ICS is a component of SEMS.

The Incident Commander and Staff

  • Incident Commander (IC) is responsible for incident activities including the development and implementation of strategic decisions and for approving the ordering and releasing of resources. The Incident Commander, regardless of rank or position in the organization, has complete authority and responsibility for conducting the overall operation.
  • Safety Officer - Has the authority of the Incident Commander, and is charged with operational safety. This position is also the point of contact for coordinating post traumatic stress disorder/critical incident stress management (PTSD/CISM) services.
  • Information - Media contacts and reference/ phone contact. One of the most critical functions.
  • Liaison - The locator of all the agency representatives we may need for this incident. Also has to keep all of the other agencies nearby informed as to the progress of the incident.

The Four Major Division Assignments:

1.      Operations: The teams in the field handling the incident.

2.      Planning: The group used to gather all intelligence on the scope of the occurrence and the people/things involved. They are also responsible for immediate and future planning for the on-going incident and letting logistics know about those needs and the timeline.

3.      Logistics: The group charged with obtaining all of the items that will be needed -- chain link fence, rent-a-cars, generators, toilets, food, etc. This includes the people needed for the operation. Logistics is in charge of both pre-staging and staging areas, and is charged with signing in all of the officers used in the operation, along with all volunteers and any volunteer items we are given.

4.      Finance/Administration: Finance - To pay for all of the items purchased, rented, or leased during the incident, and to account for all timekeeping and payroll issues.Administration - Accounts for all of the paperwork - becomes the collection point for workers compensation documentation, city/county liability forms, crime and incident reports, etc. Accumulates all of the section and division logs, and writes the after action report for the incident.

Training:

To complete training in the SEMS/ICS system, visit the FEMA website here. All State of California employees are considered "disaster service workers" and may be called on to provide assistance if a disaster occurs. Since the SEMS/ICS system will be used by first responders to coordinate the incident, it is crucial you understand the terminology and procedures

 

Fire Alarm Evacuations

1

Grab and don personal protective equipment.

 

2

Take your cell phone (if you have one) to allow communication with the EOC.

 

3

Assign a "Runner" in the event that cell phone service is interrupted.

 

4

On your way out of the building – shout, blow a whistle and knock on doors to alert other building occupants. If people refuse to leave, move on and document their location to report to first responders and the EOC.

 

5

Feel door knobs for heat with the back of the hand prior to grasping. Do not open hot doors if at all possible – use an alternate exit route. Do not use elevators.

 

6

Close doors behind you. This helps control the passage of smoke and flames.

 

7

On your way out, instruct others to go to the assigned rally point at the exterior of the building.

 

8

Make note of the location of the fire if known and report it to the first responders and EOC.

 

9

Use fire extinguishers to extinguish small fires only if safe to do so and you have a safe exit path.

 

10

Assign someone to help evacuate those who need assistance. If unable to evacuate someone, try to get them to a safe location like a stairwell to await rescue and report their location to the incident command post. See Evacuation of disabled & special populations checklist for information

 

11

Respond to the exterior rally point and attempt to identify any missing or trapped occupants.

 

12

Report to the incident command post; identify yourself; and report building status and any known trapped or missing occupants.

 

13

Remain at the incident command post to assist unless directed otherwise by incident command personnel. Utilize runners to communicate incident status with building occupants at the rally point.

 

14

Do not attempt to or allow others to re-enter building until authorized by the incident command post. Follow instructions of the incident command staff / EOC with regards to further actions and release from the rally point.

 

15

Turn in all documents, check-in lists, notes and status reports to the Emergency Manager as soon as possible upon conclusion of the incident.

 

 

 

Controlled Evacuation Checklist

1.

Grab and don personal protective equipment.

 

2.

Take your cell phone (if you have one) to allow communication with the EOC.

 

3.

Assign a "Runner" in the event that cell phone service is interrupted.

 

4.

Notify building occupants that a controlled evacuation has been requested by university public safety officials. Notification may have been provided through campus emergency notification systems however Building Emergency Coordinators should assure that all occupants are notified.

 

5.

Unless told otherwise by university public safety officials, direct building occupants to evacuate to building rally points.

 

6.

Assign someone to help evacuate those who need assistance. If unable to evacuate someone, try to get them to a safe location like a stairwell to await rescue and report their location to the incident command post. See Evacuation of disabled & special populations checklist for information

 

7.

Respond to the exterior rally point and attempt to identify any missing occupants.

 

8.

Report to the incident command post; identify yourself; and report building status and any known trapped or missing occupants.

 

9.

Remain at the incident command post to assist unless directed otherwise by incident command personnel. Utilize runners to communicate incident status with building occupants at the rally point.

 

10.

Do not attempt to or allow others to re-enter building until authorized by the incident command post. Follow instructions of the incident command staff / EOC with regards to further actions and release from the rally point.

 

11.

Turn in all documents, check-in lists, notes and status reports to the Emergency Manager as soon as possible upon conclusion of the incident.

 

 

 

Armed Intruder/Active Shooter

1.

Grab and don personal protective equipment.

 

2.

Take your cell phone (if you have one) to allow communication with the EOC.

 

3.

If possible, evacuate the building.

 

4.

Leave belongings behind.

 

5.

Help others escape if possible.

 

6.

Do not attempt to move wounded people.

 

7.

Get to a safe location and call 9-1-1.

 

8.

If evacuation is not possible shelter-in-place.

 

9.

Move to a room with a locking door and lock it.

 

10.

Block the door with heavy furniture.

 

11.

Keep quiet and turn cell phones on silent.

 

12.

Stay clear of windows that can be accessed by the shooter.

 

13.

Remain calm

 

14.

Take Action Against Shooter as a Last Resort – Life in Imminent Danger

 

15.

Act as aggressively as possible against him/her.

 

16.

Throw items and improvise weapons.

 

17.

Yell loudly

 

18.

Commit to your actions

 

 

 

These guidelines are intended to provide guidance to departments and schools in determining essential functions and staff/faculty during a campus emergency.

Planning & Preparation

This document provides guidelines for the identification, treatment of time, and use of "Essential Personnel" during campus emergencies, including those that dictate suspension of services and/or closure of operations. During an emergency, Essential Personnel provide services that relate directly to the health, safety, and welfare of the University, ensure continuity of key operations, and maintain and protect University properties.

These guidelines are intended to provide assistance to departments and schools in determining which faculty and staff are essential during a campus emergency based on essential functions needed. Each department and school is responsible for final determinations as to which of its personnel are essential. Essential Personnel are generally defined as the faculty and staff who are required to report to their designated work location, to ensure the operation of essential functions or departments during an emergency or when the University has suspended operations. There are some individuals who may be required to perform essential services remotely and those individuals will be identified in advance and notified by their supervisors, but in most cases Essential Personnel are expected to be on-site.

Senior Management in each department and school should determine which functions are essential, and how to staff those functions during an emergency or suspension of normal operations. Once the essential staffing plan for a department is determined, the senior manager in the department is responsible for communicating the information to all personnel in the respective department.

Essential Functions/Departments

The following is a list of identified functional areas that are considered essential. Please note that this list is not intended to be all inclusive.  Additionally, on a case by case basis, staff members may be designated as essential by management based on the nature of the emergency and/or the availability of other personnel.  If you have any question whether your position is deemed essential please contact your supervisor.

Functional areas that are considered essential are:

  • Officers of Instruction 
  • Office of Communications and Public Affairs 
  • Student & Administrative Services Communications Team (core emergency team) 
  • Dining Services
  • Public Safety 
  • All Facilities Services 
  • Cal Maritime Housing 
  • Student Health 
  • IT (web, email, telephone, data networks and computer operations) 
  • Treasury/Controller (core emergency team)
  • Procurement (emergency purchasing and processing) 
  • Environmental Health and Safety 
  • Government and Community Affairs 
  • Senior-level Administrative Officers as required 

Until a decision is made by the Emergency Management Operations Team (EMOT) about the nature and extent of the emergency, all management (administrative and academic officers) should be considered critical to the function of the University. Thereafter, management will determine and communicate which functions are essential and if any Essential Personnel will be excused from reporting to work.  Dismissal of classes and/or cancellation of events do not necessarily mean that the campus operations shut down completely as students remain on campus and staff are needed to  continue to work. 

Note: Essential Personnel are expected to come to work in emergency situations unless they are specifically excused by their departments.

Ultimately, the nature of the emergency will determine what services should continue and who is essential to the continued operation of the campus. The Emergency Management Operations Team (EMOT) will provide up-to-date instructions and communicate the decisions of the University Leadership (Response Leadership Team) through various communications means including: the Cal Maritime Home Page, Emergency Text Messages, community-wide email announcements, and voice messaging on the University's main telephone line. 

Treatment of Time

  • Non-essential personnel, who report for work during campus emergencies, may be temporarily assigned to other tasks. Those reporting to work will be paid for the day at current salary/pay rate and may be released to go home by their supervisor unless they are instructed to remain and provide essential services. 
  • All applicable employment policies will remain in effect for employees who report to work.

Please refer to the appropriate collective bargaining agreement or contact Labor Relations for questions regarding union support staff.

 

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Last Updated: 2/4/2017
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