Last Updated: 9/16/21

Protecting the campus community is our top priority. Take proactive steps to help prevent the spread of COVID-19 and protect one another to ensure a healthy and safe campus community. Encourage those around you to embrace the following practical and effective measures as we commit to sustaining the academic mission of Cal Maritime.

We will share important updates with you on this webpage as the situation evolves. Thank you for doing your part to keep Cal Maritime safe and moving ahead.

Status: The campus is open. Visitors are required to comply with the requirements outlined under "Accessing Campus." All cadets, faculty, and staff who return to campus will follow Health & Safety protocols for vaccination, daily screening, masking, and proper hygiene.

 

 

SAFETY PROTOCOLS: Steps You Can Take to Keep Our Campus Community Healthy and Safe

The daily health check must be completed every day that you will visit campus. For on-campus residents, it means before leaving your residents to get any services or enter any spaces on campus. The check should be done prior to arriving at campus. If you already know you will be failing the test, STAY HOME, and please reach out directly as described below for guidance.

Learn more more about COVID Symptoms

 

  1. Cadets who fail should be contacted by the Student Health Center for further direction. Please feel free to reach out directly at 707-654-1170 or healthcenter@csum.edu.
  2. Employees who do not feel well or have been providing ongoing care to a COVID-positive person should immediately contact EH&S at 707-486-1360. Like any other illness, if you will not be reporting to work, you must also contact your supervisor prior to the start of your shift and daily for any additional days.
  3. Faculty who do not feel well or have been providing ongoing care to a COVID-positive person should immediately contact EH&S at 707-486-1360. Normal expectations apply to immediately inform your supervisor that you will not be in and for faculty coordinate coverage for your class by working with your Department Chair or Dean.

 

General Information for Faculty and Employees

  • Medical information is protected and communicating you will be absent due to illness is sufficient if you prefer to keep your medical situation private. However, you must immediately contact Human Resources and EH&S if you believe your symptoms may be COVID-related so the necessary reporting and contact tracing can be completed. A COVID test will be required regardless of vaccination status, so please schedule a test immediately.
  • Additional benefits and leave information are provided through Human Resources.

The online training is located on Brightspace. While most faculty and cadets are familiar with this platform, detailed instructions follow:

Brightspace use instructions:

  • If you are unable to log in with your single sign-on, please email covid19hs@csum.edu to ensure you have an account.
  • Please use Firefox or Chrome web browsers, as Explorer does not operate properly.
  • Once the main Brightspace page comes up, please scroll down and click on COVID19 Health and Safety Training, then on the blue menu bar, select "content," then select the COVID 19 blue link. This will bring you to the slides.

After the slides are complete, select "quizzes" from the top blue menu and then select the COVID 19 blue link one more time.

Contact tracing is required when there has been a close contact. A "close contact" is defined as a person spending more than 15 minutes within six feet of another person that is later determined by testing to be COVID positive. This is over a 24 hour period and does not consider whether masks were worn by one or both people. Contact tracing will be completed only to the extent a COVID-positive person (case) has contact with people in the campus community. The County Health Department is the official agency responsible for contact tracing and COVID case management

  • Unvaccinated faculty and employees determined to be a close contact will need to quarantine for 14 days following their last exposure.

Fully vaccinated faculty and employees do NOT need to quarantine after close contact unless they develop symptoms. COVID testing is not prescribed unless symptoms develop. If symptoms develop, STAY HOME and follow the "What if I fail my daily health screen or do not feel well" information.

Our campus will continue embracing a culture of hand hygiene:

  • Bathrooms will be supplied with adequate handwashing soap and water with consistent monitoring by custodial staff.
  • Hand sanitizers with at least 60% alcohol will be made available for faculty, staff, and cadets within their departments to use in the event that soap and water are not available.
  • Hand sanitizing stations are available in building hallways
  • Classrooms are provided with sanitizing wipes and hand sanitizer. 
  • For shared work spaces, tools, etc. Please remember to Clean Hello and Clean Goodbye. (Wipe down before and after using to protect yourself and others).
  • Signage will be posted throughout the campus and buildings in highly visible areas to encourage handwashing. 
  • Signage will also be posted in all classrooms and restrooms with QR codes that allow to easily submit a work order to replenish supplies or correct a problem.

Please refer to CDC's Hand washing: Clean Hands Save Lives.

A multi-layered mask means a surgical mask, a medical procedure mask, a respirator worn voluntarily, or a tightly woven fabric or non-woven material of at least two layers. A face covering has no visible holes or openings and must cover the nose and mouth. A face covering does not include a scarf, ski mask, balaclava, bandana, turtleneck, collar, or single layer of fabric.

  • Multi-layered masks are required for all individuals in indoor settings, regardless of vaccinations status. Exemptions may apply to individuals with a medical condition, mental health condition, or disability that prevents wearing a face covering. These individuals should contact Human Resources at  humanresources@csum.edu to discuss reasonable accommodations. For proper mask use, visit How to wear a cloth mask
  • Face coverings may be temporarily removed when: 
  • Individuals are alone in a room, office, or vehicle with a door that can be closed, or
  • Individuals are eating or drinking indoors (e.g., office spaces, breakroom) if physical distancing (i.e., six feet of distance) can be maintained.
  • Employees should contact their supervisor and, if necessary, Human Resources if they have concerns about others eating/drinking indoors in the workplace. There must a six feet of physical distancing between employees when eating or drinking indoors. 
  • Face coverings are not required outdoors unless unvaccinated. 
  • PPE will be distributed by designated individuals throughout campus during normal business hours and will be supplied on an ongoing basis. This is a list of building PPE coordinators. For more information, please visit PPE section of the campus return website. 

Please refer to CDC to learn how masks slow the spread of COVID-19, including Delta and other variants.

The following are recommended options for responding to observed non-compliance:

  1. Social/casual intervention: This is a respectful reminder between campus community members and is the preferred method to address non-compliance with health and safety measures.
  2. If an individual refuses to comply with health and safety standards, including wearing a face covering, employees should safely address the situation by 1) courteously deferring the service or interaction; 2) not escalating the situation; and 3) asking for guidance from others, including their supervisor and/or HR, and referring the situation to their supervisor for handling.
  3. Immediate intervention: If a situation requires immediate attention due to a health or safety threat and/or emergency that cannot be addressed by the other reporting options above, the University Police Department should be contacted at (707) 654-1179. Please note that an individual not wearing a mask does not constitute a health or safety threat and/or emergency.

 

 

SAFETY MEASURES: Steps Cal Maritime is Taking to Keep You Healthy and Safe

Campus COVID-19 testing will be conducted weekly for ALL unvaccinated cadets, faculty, and employees. Testing will occur on campus. Most testing will be scheduled from noon to 2 PM on Tuesdays. The testing will be open to vaccinated cadets, faculty, and employees on a voluntary basis.

Testing will also be conducted for any symptomatic cadets through the Student Health Center.

Faculty and staff will normally receive testing through their personal physician.

Anyone receiving testing through the testing program on campus MUST register with Avellino Labs prior to your appointment. Please fill out ALL information, including medical insurance. Individuals will not be charged for testing but may be unable to get tested if registration is incomplete—Avellino registration.

All tests are analyzed by PCR and communicated as results are received.  If a person is found to be positive, they will be immediately contacted by telephone,  required to isolate and report to their County Health Department, as well as participated in Cal Maritime contact tracing investigation.

Cal/OSHA recommends a layered approach to reduce risks of spreading COVID-19 by employing multiple mitigation strategies, including improvements to building ventilation, wearing face masks, practicing good hand hygiene, and vaccination, all of which are included in Cal Maritime's health and safety strategies. 

To reduce the potential of viral particles and transmission of COVID-19, the University will be employing the following best practices across campus:

  • Building HVAC systems have been upgraded to MERV 13 filters (or highest efficiency compatible with the system); This provides the cleanest possible air being brought in from outside. In addition, where the buildings are designed to recirculate air back through the buildings, those dampers were secured to only provide fresh air in and exhausted air out with no recirculation. 
  • Campus building HVAC systems provide a minimum of 4 ACH (air changes per hour). Many classroom HVAC systems exceed this number of ACH
  • Campus community members will be encouraged to open windows where possible to maximize ventilation. 
  • Portable Air scrubbers will be used in classrooms without HVAC. 
  • Facilities Services will ensure that ventilation systems, water systems, and water fountains operate properly.

Although the risk of COVID-19 transmission by touching a contaminated surface is low, Cal Maritime has enhanced cleaning and disinfecting protocols in accordance with the California Division of Occupational Safety and Health (Cal/OSHA), CDC and United States Environmental Protection Agency (EPA) best practices to further reduce the risk of infection.  

  • Cal Maritime will continue cleaning and disinfecting common areas, as well as high-touch surfaces, frequently. 
  • Cal Maritime will also provide employees and departments with cleaning supplies.  It is recommended to clean and sanitize personal workspaces often and any shared equipment or surfaces between use. Clean at Hello and Clean at Goodbye.

Cal Maritime will communicate to the campus regularly as to the number of positive COVID cases on campus. Additionally, as described above, specific contacts will be made to individuals or groups of individuals as required for contact tracing, compliance with Cal/OSHA ETS, and compliance with bargaining unit agreements. Medical information is protected, and communicating will be done in a manner that does not identify any individuals.

When worn properly, personal protective equipment (PPE) is helpful  in minimizing exposure to physical, chemical or biological hazards that cause serious workplace injuries and illnesses. PPE includes items such as multi-layered face covering, gloves, hand sanitizers, disinfecting wipes and much more. To learn more, please refer to "FDA Insight: Personal Protective Equipment and COVID-19".

PPE Key Principles

  • Arrive on campus with your facemask.
  • May use a re-usable, washable cloth facemask.
  • Available PPE is intended for use on campus.
  • Protect the environment and take only what you need.
  • Be respectful of our need to maintain a continuous supply for everyone.

How do I get PPE on campus?

While cloth masks are recommended for general use N95s will be available at the following locations during normal business hours and will be supplied on an ongoing basis:

  • Administration Building front desk
  • Police Services Building
  • Bookstore
  • Residential Housing Office in Upper Residence Hall

For any PPE-related questions, please contact the Office of Environmental Health & Safety via email at cdawson@csum.edu.

 

Communications

Higher Education Institutional Portion Funding

The Funding Certification and Agreement for the Institutional Portion of the Higher Education Emergency Relief Fund (HEERF) was signed and returned on April 22, 2020. Pursuant to the agreement, our campus received $488,878. The US Department of Education released additional support funds under the Coronavirus Response and Relief Supplemental Appropriations Act 2021 (CRRSAA), otherwise known as HEERF II. On 02/18/2021, our campus received an additional $892,821. The total Institutional portion now totals $1,381,699. Please refer to the Quarterly Budget and Expenditure Reports:

CARES Quarterly Budget and Expenditure Report 09/30/20 (PDF)

CARES Quarterly Budget and Expenditure Report 03/31/21 (PDF)

CARES Quarterly Budget and Expenditure Report 06/30/21 (PDF)

***************

Higher Education Emergency Relief Fund III (HEERF III) Information

California State University, Maritime Academy has received the Higher Education Emergency Relief Fund III (HEERF III) as authorized by the American Rescue Plan Act of 2021(ARP), Public Law.117-2, signed into law on March 11, 2021.Taken together, the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) (Public Law 116-136), the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA) (Public Law. 116-260) and the ARP represent HEERF I, HEERF II and HEERF III, respectively.  

Pursuant to the institution’s Certification and Agreement for Emergency Financial Aid Grants to students, CSU Maritime Academy has received $1,281,187 from the Department of Education in HEERF III funding.

All HEERF I and HEERF II funds have been fully disbursed to students as of June 30, 2021 and HEERF III funds will be distributed to eligible students starting in third quarter of 2021.

***************

Higher Education Emergency Relief Fund II (HEERF II) Information

California State University, Maritime Academy has received the Higher Education Emergency Relief Fund II (HEERF II) as authorized by the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA), Public Law 116-260, signed into law on December 27, 2020.

Pursuant to the institution’s Certification and Agreement for Emergency Financial Aid Grants to students, CSU Maritime Academy has received $488,879 from the Department of Education.

CSU Maritime Academy based its grant policy on the 815 students who were enrolled during the Spring 2021 term at the time of CSU Enrollment Census. Students must be admitted to a degree program. There were two types of grants awarded. The first was based on students who were identified are US citizens or U.S Permanent Residents at the time of admission.  All students including those who did not file a 2020-2021 FAFSA were awarded a block grant of $200 to help with expenses. There were 815 students who met this criteria and the total amount awarded was $163,000.

The remaining balance of HEERF II funds in the amount of $325,879 authorized by the Coronavirus Response and Relief Supplement Appropriations Act, 20-21 (CRRSAA), was awarded to students based upon financial need.  To be eligible for the CRRSAA funds, students must have submitted a current FAFSA application to verify their Title IV eligibility (Section 484 in Title IV of the Higher Education Act of 1965, as amended) and enrolled in a degree or certificate program.

These need-based grant amounts were determined by using the California Resident Cost of Attendance minus students’ Expected Financial Contribution (EFC) derived from their 2020-2021 FAFSA with equaled “Need.”  "The Financial Need was used as an allocation methodology to disburse the remaining grant amount of $325,879 among the eligible students. Grants in addition to the $200 allocation noted above varied based on the need ranging from $18 to $1,075 with an average grant amount of $770 for the 629 qualifying students."

All funds have been disbursed to students as of March 24, 2021. Those who were eligible received the HEERF II funds either directly to their bank account or via check to their address on file.

***************

Higher Education Emergency Relief Fund I    (HEERF I) Information

California State University, Maritime Academy has signed and returned to the Department of Education, the Certification and Agreement as instructed by the United States Secretary of Education to receive funds under Section 18004(a)(1) of the Cares Act. We have used no less than 50% of the funds received to provide Emergency Financial Aid Grants to our students related to the disruption of campus operations due to coronavirus.

Pursuant to the institution’s Certification and Agreement for Emergency Financial Aid Grants to students, CSU Maritime Academy has received $488,879 from the Department of Education.

CSU Maritime Academy based its grant policy on the 872 students who were enrolled full time during the Spring 2020 term at the time of CSU Enrollment Census. Students must be admitted to a degree program and be full time. We do not offer any undergraduate programs through on-line learning. All degree programs are offered “On-ground.” There were two funding processes. The first was based on students who were identified are US citizens or U.S Permanent Residents at the time of Admission. All students including those who did not file a 2019-2020 FAFSA were awarded a block grant of $200 to help with their expenses. There were 872 number of students who fit these criteria and the total amount expended was $174,400.

The remaining amount of CARES Act funds, $314,479 and was awarded to students based on financial need as determined need through the 2019-2020 FAFSA and how much they would receive under Section 18004(a)(1) of the CARES Act is the following: Students who have submitted the 2019-2020 FAFSA application by the first week of March, 2020 who were eligible to receive Title IV funding under Section 484 in Title IV of the Higher Education Act of 1965 with the exception of those students who were enrolled only in Online Courses, per the directive of the United States Secretary of Education were automatically considered to receive Emergency Financial Aid Grant. The remaining funding were determined by using the California Resident Cost of Attendance minus students’ Expected Financial Contribution (EFC) derived from their 2019-2020 FAFSA with equaled “Need”. Grants in addition to the $200 allocation noted above varied based on the need ranging from $14 to $1,159 with an average grant amount of $885 for the 355 qualifying students.

All funds received for Emergency Financial Aid Grants for students have been disbursed as of April 30, 2020. Those students who were eligible received the CARES Act Emergency funds either directly in their bank account or via check to their address on file. Students were notified via email about the CARES Act grants.

 

Other Resources