Annual Notice to Students of Rights
ANNUAL NOTIFICATION TO STUDENTS
Consistent with its obligations under FERPA, The California State University Maritime
Academy annually notifies students of the rights accorded them by FERPA. The California
Maritime Academy students are notified of their FERPA rights in the University Catalog.
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ANNUAL NOTICE TO STUDENTS
FAMILY EDUCATION RIGHTS & PRIVACY ACT OF 1974 (FERPA)
Office of the Registrar
California Maritime Academy
200 Maritime Academy Drive
Vallejo, CA 94590
Phone: (707) 654-1203
www.csum.edu
In fulfillment of the University's obligation under the Family Educational Rights
and Privacy Act, notice is hereby given to students of the University's FERPA policy
and students' rights under the act. The Family Educational Rights and Privacy Act
(FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy
of student education records. The law applies to all institutions that receive funds
under an applicable program of the U.S. Department of Education. FERPA was designated
to protect the privacy of educational records, to establish the rights of students
to inspect and review their educational records, and to provide guidelines for the
correction of inaccurate or misleading data through informal and formal hearings.
Students also have the right to file a complaint concerning any alleged failure of
the University to comply with the act. Complaints may be addressed to:
Family Policy Compliance Office,
US Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
The campus is authorized to provide access to student records to campus officials and employees who have legitimate educational interests in such access. These persons are those who have responsibilities in connection with the campus' academic, administrative, or service functions and who have reason for using student records connected with their campus or other related academic responsibilities. Disclosure may also be made to other persons or organizations under certain conditions (e.g., as part of the accreditation or program evaluation; in response to a court order or subpoena; in connection with financial aid; to other institutions to which the student is transferring).
At the California State University Maritime Academy these terms are defined below:
"Campus official" is any person employed by the university in an administrative, supervisory, academic, research or support staff position, a student serving on an official university committee, or a person employed by or under contract to the university to perform a specific task. A "campus official" has a "legitimate educational interest" whenever he or she is performing a task that is specified in his or her position, description, or by a contract agreement, performing a task related to a student's education, performing a task related to the discipline of a student, providing a service or benefit relating to the student (such as health care, advising, counseling, job placement or financial aid.)
FERPA identifies certain data as "directory information," which may be freely released
to the public without written authorization of the student. Students may file a form
with the Office of the Registrar requesting withholding of directory information.
(Please email registrar@csum.edu to request the form.) The student's records will be kept confidential until the student
requests in writing that the confidentiality hold be removed. The univeristy designates
the following items as directory information:
- Student's name
- Addresses
- University e-mail address
- Telephone number
- Likenesses used in university publications including photographs
- Major field of study
- Class level
- Dates of attendance
- Enrollment status (part/full-time)
- Degrees and Dates earned
- Awards and honors (e.g. Dean's Honor List) received
- Participation in University recognized activities and sports