Students and Parents

Student Financial Services

At Cal Maritime, our goal in Student Financial Services is to provide students and parents with the information and tools necessary to understand and fulfill their financial responsibilities. Student Financial Services manages all student financial accounts, including billing, payments, financial aid disbursements, and refunds.

Please note: All financial information and communications are directed to the student, in accordance with federal privacy regulations. If a student wishes to allow a parent, guardian, or other individual to access account details, they must complete the Authorization to Release Information link here. This allows us to discuss specific financial information with someone other than the student. Students can also grant online bill access through Transact (formerly CASHNet) by assigning a Parent PIN.

Fall 2025 - Imporant Dates & Deadlines

Below are the key billing and payment deadlines for Fall 2025. Dates vary based on when the student enrolls, so please review carefully and plan ahead to avoid late fees or registration holds.
Billing statements are not sent by mail. All notifications are sent to the student’s official Cal Maritime email address, and it is the student’s responsibility to check their email and review their account in a timely manner.
Please also note that Cal Maritime is a cashless campus. Payments must be made online through Transact, by mail, or in person using a check or money order—cash is not accepted.

Pay Student Fees

Dates

Event

Details/Tips

May 5 - Aug 15

Summer Term

Enjoy your summer session. We wish you a successful semester!

Aug 5

Fall 2025 Bills Issued – July Enrollees

Students who enrolled between July 1–31 will receive billing notices via email.

Log in to review and pay your bill.

Aug 11

First Financial Aid Disbursement

Refunds begin processing for students enrolled in direct deposit.

To receive your refund faster, sign up for Direct Deposit via Student Center page.

Aug 15

First Fall 2025 Tuition & Fees Due

Tuition and fees are due for students who enrolled between July 1–31.

Make sure your payment is submitted on time to avoid late fees.

Aug 18

Holds and Late Fees Applied

A $25 late fee will be applied to past due balances for students enrolled between July 1–31.

A financial hold may also be placed on your account.

Aug 19

Last Day for 100% Tuition Refund

This is the final day to receive a full refund for Fall 2025.

After this date, drop refunds are prorated or no longer available.

Sept 5

Fall 2025 Bills Issued – August Enrollees

Students who enrolled between August 1–31 will receive billing notices via email.

Log in to review and pay your bill.

Sept 15

Second Fall 2025 Tuition & Fees Due

Tuition and fees are due for students enrolled between August 1–31.

Avoid late penalties by paying on time.

Sept 16

Holds and Late Fees Applied

A $25 late fee will be charged for any unpaid balances for students enrolled in August.

Holds may also be placed on student accounts.

Oct 5

Fall 2025 Bills Issued – September Enrollees

Students who enrolled between September 1–30 will receive billing notices via email.

Log in to review and pay your bill.

Oct 15

Final Fall 2025 Tuition & Fees Due

Tuition and fees are due for students enrolled between September 1–30.

This is the final billing deadline for Fall 2025.

Oct 16

Holds and Late Fees Applied

A $25 late fee will be charged for any unpaid balances for students enrolled in August.

Holds may also be placed on student accounts.

Oct 26

60% Point of the Term

This is the 60% completion point in the semester. After this date, no drop refunds are available for any courses.

Aug 20 - Dec 9

Regular Fall 2025 Semester Dates

Wishing you a great semester at Cal Maritime!

 

Online Payments

Online payment is available 24/7 through Transact (formerly CASHNet): Make a Payment Now

Need help navigating your student account? Video Guide: How to View Your Account in PeopleSoft

 

Mailing Payments

Checks and money orders can be mailed to:

California State University Maritime Academy
Attn: Cashier’s Office
200 Maritime Academy Drive
Vallejo, CA 94590

  • Be sure to include the student’s full name and student ID number in the memo section of your check.

 

529 College Savings Plan Payments

Cal Maritime currently accepts 529 College Savings Plan payments by check only. At this time, we do not support online 529 payments.

To submit a 529 plan payment by mail:

Address checks to:
California State University Maritime Academy
Attn: Cashier’s Office
200 Maritime Academy Drive
Vallejo, CA 94590

  • Be sure to include the student’s full name and student ID number in the memo section of your check.

Please Note: Once Cal Maritime is fully integrated with Cal Poly San Luis Obispo, we will begin accepting online 529 plan payments through Transact.

 

Financial Aid

For all questions related to financial aid (grants, loans, scholarships), please contact:

Phone: 707-654-1287
Email: financialaid@csum.edu

 

Phone Call Tips

During peak times, especially at the start of a semester, phone lines may be busy. We encourage you to send an email for faster service. If you leave a voicemail, please clearly include the following:

  • Student’s full name

  • Student ID number

  • Nature of your inquiry

  • A callback number (spoken slowly and clearly)

 

Cashier's Office Hours

Located in the Administration Building

Monday:  8:30 AM - 12:30 PM, 1:00 PM - 4:00 PM
Tuesday: 8:30 AM - 12:30 PM, 1:00 PM - 4:00 PM
Wednesday:  8:30 AM - 12:30 PM, 1:00 PM - 4:00 PM
Thursday:  8:30 AM - 12:30 PM, 1:00 PM - 4:00 PM
Friday:  8:30 AM - 12:30 PM, 1:00 PM - 4:00 PM

 

Contact Information:
Phone: 707-654-1030 (option #6)

Email Contacts:

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         Frequently Asked Questions

If you’re trying to see what you owe or make a payment, the best place to start is your Student Center in PeopleSoft. From there, you can review your charges and click through to make a payment. You can also log in directly to Transact (formerly CASHNet) to make secure online payments anytime—24/7.

Cal Maritime is a cashless campus, so we don’t accept cash. If you're paying online, use Transact to pay with an electronic check (ACH) or a credit/debit card (keep in mind there’s a small service fee for card payments).
If you’re paying in person, bring a check or money order to the Cashier’s Office. And if you’re mailing your payment, make sure to include the student’s full name and ID number in the memo line of the check.

For convenience, we recommend making secure online payments through Transact (formerly CASHNet), available 24/7.

If a parent or another person is helping you manage your finances, you’ll need to give them access. You can do this in two ways:

  1. Fill out the Authorization to Release Information form so we’re allowed to speak with them.

  2. Set them up with a Parent PIN through Transact so they can view your bill online.

Without these, we can’t discuss your account with anyone but you, due to privacy laws (FERPA).

Payment deadlines vary depending on your enrollment date. Refer to the “Important Dates & Deadlines” section for up-to-date billing cycles. Generally, tuition is due shortly after billing, and late fees apply if payment is not received by the posted due date.

Once your financial aid is applied to your account, any remaining balance (after tuition and fees are covered) will be refunded to you. If you’ve signed up for direct deposit through your Student Center, the refund will go straight to your bank account. If not, you’ll receive a check by mail—which takes longer.

Unpaid balances may result in a $25 late fee, a hold on your account, and blocked access to registration, grades, or transcripts. Be sure to pay or contact us before the due date if you anticipate issues.

Log in to your Student Center and look for any holds listed. If you see one, click on it for details—it’ll tell you what type of hold it is, why it’s there, and which department to contact to resolve it.

Yes, Installment Payment Plans are available for eligible students. Please contact Student Financial Services/Cashier's Office for more information on how to enroll.

We’re located in the Administration Building. Our hours are Monday through Friday, from 8:30 AM to 12:30 PM, and 1:00 PM to 4:00 PM. Stop by if you need help or want to drop off a check or money order.

During busy times—especially at the start of each semester—phone lines can get backed up. If you need help, email us at:

If you do call and reach voicemail, please leave your full name, student ID number, the reason for your call, and a callback number spoken slowly and clearly.

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