Payroll Services

Payroll Services is responsible for processing all documentation associated with the issuance of Payroll Warrants to all employees including Special Consultants, Casual Workers, and Student Assistants.  The State of California State Controller's Office has responsibility for actually issuing all payroll warrants.  Payroll Services also has responsibility for coordinating all leave credits for employees who are eligible for accruing paid leave credits.

Employees appointed to regular and temporary appointments including Faculty, Staff, Administrators are paid on a monthly basis.  Pay for Student Assistants, Casual Workers, and Overtime Pay is usually issued around the middle of each month.  Special Consultants are paid when proper documentation including invoices are submitted, approved, and processed.  Please consult the Payroll Calendar on this page for specific payroll deadlines and pay dates.

2025 Holiday Calendar

2024-2025 Payroll Calendar

PayDay Schedule (Faculty and Staff)

Uniform Positive Pay Date for Hourly/Intermittent & Premium Payments FAQS

Academic Pay Scenarios

 

Payroll Forms

Absence Management and Time Reporting

Payroll Forms

 

Paycheck Calculator

The California State Controller's Office has provided an online Paycheck Calculator to calculate Net Pay and Withholding Amounts for employees paid on a monthly basis.

 

W-2 Form

To access your previous or current W-2, visit the CEC website.

 

Direct Deposit

Employees may access their earnings statements electronically through Cal Employee CONNECT (CEC).

 ENROLL IN DIRECT DEPOSIT

CEC Registration and Resources: To get started, you will need to have a recent pay stub in hand, issued within the last six months by our campus. The paystub contains the information needed for registration in the portal. To begin the registration process, visit the CEC website.

Direct Deposit FAQs

Connect - Frequently Asked Questions (FAQs)

Cal Employee Connect User Guide

Multifactor Authentication (MFA) User Guide

CEC Help & Feedback

 

Paycheck Distribution

Paychecks are not distributed at the Payroll Office. They are distributed by the University Cashier's Office.

 

Pay Dates (Faculty and Staff)

 

Going to another public employer?

State Service credits and some leave balances may be transferable to the appointing authority of the new position. Please contact your new Human Resources office for more information. If the balances are transferable, please have your new agency submit an Employee Transfer Data form, std. 612, to CSU Maritime Academy Human Resources for processing.

Deferring Settlement Pay

When you leave employment, you may transfer your separation pay to your 401(k), 457 or 403(b) account(s). If you separate on or after November 1st, you may transfer your separation pay for the current and/or following tax year, up to the annual limits.

To make the transfer, you will need to submit a written request to the Department of Human Resources at least 30 calendar days before your final day of employment. You must be enrolled in the deferral account(s) at least one pay period before your separation date.

Payroll Services Staff

For answers to Payroll related questions, please contact the HR Payroll Staff.