Student Forms

Student Assistant Guide - Important to Read!

 

Student Employment Paperwork - New Hire (Spring/Fall)

• Student Employment Authorization Form
• CSU Student Payroll Action Request (SPAR)
  
  • Resources for completing form:  
    • Quick Start Guide
    • IRS Employee's Withholding Certificate (W-4)
    • CA Employee's Witholding Allowance (DE 4)
• Employment Eligibility Verification (I-9) - Complete with HR (A link will be sent to your CSUM account)
• Mandated Reporter Form (Only complete if you are hired in the following departments: Athletics, Housing, Human Resources (Limited), and Police Department)
• SSA-1945
• Direct Deposit Enrollment Authorization (Optional) (Form must be accompanied by a voided check or documentation from the employees financial institution certifying the routing and account numbers)
• Confidentiality Form (As directed by supervisor/manager)
• Voluntary Self-Identification of Disability
• Driving - Student employees required to drive their own vehicle, a Cal Maritime vehicle and/or rental vehicle, or a golf cart. 

Student Employment Paperwork - New Hire (Summer)

• Student Employment Authorization Form
• Employment Action Request (EAR)
  
  • Resources for completing Employee Action Request (EAR) form:  
    • Employee Action Request (EAR) Quick Start Guide
    • IRS Employee's Withholding Certificate (W-4)
    • CA Employee's Witholding Allowance (DE 4)
• Employment Eligibility Verification (I-9) - Complete with HR (A link will be sent to your CSUM account)
• Mandated Reporter Form (Only complete if you are hired in the following departments: Athletics, Housing, Human Resources (Limited), Police Department, and SEAS)
• SSA-1945
• Direct Deposit Enrollment Authorization (Optional) (Form must be accompanied by a voided check or documentation from the employees financial institution certifying the routing and account numbers)
• CalPERS Reciprocal Self-Certification Form
• Savings Plus (Information only)
• Confidentiality Form (To be completed as directed by supervisor/manager)
• Voluntary Self-Identification of Disability
• Driving - Student employees required to drive their own vehicle, a Cal Maritime vehicle and/or rental vehicle, or a golf cart. *Under construction

*Rehires: All rehires are required to submit a Student Employment Authorization Form. In addition, if your I-9 is expired a new form is required and document(s) will need to be provided to HR.

International Students (2 Additional Forms)

• Foreign National Data Collection Form
• Non-Citizen Supplement Form

Other Resources

• Frequently Asked Questions (FAQ's)

Payroll

• Student "How to Guide" - Entering time in Peoplesoft
• For paystubs and for access to view your W2, visit Cal Employee Connect (CEC)
• How to access W2 and Paycheck Stubs (PDF)
• 2023-2024 Student Assistant Payroll Calendar (PDF)