COVID-19 Info for Student Employees
If you are a student that works on campus, this page covers common questions and answers tailored to you.
The information on this page is for students that work in hourly or intermittent jobs on campus.
Covered Employees in the public or private sectors who work for employers with more
than 25 employees are entitled to up to 80 hours of COVID-19 related sick leave from
January 1, 2021 through September 30, 2021, immediately upon an oral or written request
to their employer. If an employee took leave for the
reasons below prior to March 29, 2021, the employee should make an oral or written request to the employer for payment.
A covered employee may take leave if the employee is unable to work or telework for any of the following reasons:
- Caring for Yourself: The employee is subject to quarantine or isolation period related to COVID-19 as defined by an order or guidelines of the California Department of Public Health, the federal Centers for Disease Control and Prevention, or a local health officer with jurisdiction over the workplace, has been advised by a healthcare provider to quarantine, or is experiencing COVID-19 symptoms and seeking a medical diagnosis.
- Caring for a Family Member: The covered employee is caring for a family member who is subject to a COVID-19 quarantine or isolation period or has been advised by a healthcare provided to quarantine due to COVID-19, or is caring for a child whose school or place of care is closed or unavailable due to COVID-19 on the premises.
- Vaccine-Related: The covered employee is attending a vaccine appointment or cannot work or telework due to vaccine-related symptoms.
Paid Leave for Covered Employees
- 80 hours for those considered full-time employees. Full-time firefighters may be entitled
to more than 80 hours, caps below apply.
- For part-time employees with a regular weekly schedule, the number of hours the employee is normally scheduled to work over two weeks.
- For part-time employees with variable schedules, 14 times the average number of hours worked per day over the past 6 months.
What does the Coronavirus Pandemic (COVID-19) Paid Administrative Leave mean?
- Coronavirus Paid Administrative Leave (CPAL) means that for a limited period of time, employees on this status will receive their normal rate of pay while neither reporting to work nor working remotely.
- The Chancellor's Office has granted use of CPAL up to 256 hours (prorated for those who do not work full time) effective March 23-December 31, 2020 for employees unable to work for COVID-19 related reasons.
Which Employees are Eligible for Coronavirus Pandemic (COVID-19) Paid Adminsitrative Leave?
Under these specific provisions, the following employees shall be eligible to receive a one-time allotment of up to 256 hours (pro-rated for those who do not work full-time) of CPAL that can only be used due to COVID-19 related absences.
- Most employees with an appointment that has an associated timebase, including exempt and non-exempt employees;
- Academic student employees (R11); and
- Non-represented student assistants
When can Coronavirus Pandemic (COVID-19) Paid Administrative Leave be used?
For most employees, up to 256 hours of CPAL can be used if the employee is unable to work, on campus or remotely, for the following reasons:
When an employee is unable to work due to the employee's own COVID-19-related illness or that of a family member who the employee would normally be able to use sick leave for;
- When an employee is unable to work because the employee has been directed by their supervisor or healthcare provider not to come to the worksite for COVID-19-related reasons and/or it is not operationally feasible for the employee to work remotely;
- When it is not operationally feasible for the employee to work remotely;
- When an employee is unable to work due to a COVID-19-related school or daycare closure and the employee is required to be at home with a child or dependent, and it is not operationally feasible for the employee to work remotely or in conjunction with the childcare commitment.
Reporting Hours Worked
- Student employees will be paid their normal rate of pay for normal hours assigned through April 5th and need to report these hours in PeopleSoft HR.
- Beginning April 6th:
- Student employees who continue to work on campus are still required to report their hours in PeopleSoft HR.
- Student employees wishing to utilize CPAL must complete the Temporary Paid Administrative Leaves (TPL, CPAL, & NTWL) Form in order to receive pay from April 6th through December 31, 2020.
How will I get paid? Where do I pick up my check?
Student pay will continue to run on time. If you are enrolled in Direct Deposit, you will see your check deposited as normal. If you are not enrolled in Direct Deposit, the campus would like to mail your state pay warrant and reimbursement checks to intended recipients.
- Your authorization and mailing address is required for your pay warrant to be mailed to you. Please email the Cashier's Office at firstname.lastname@example.org with the appropriate information. If you already have direct deposit, no further action is required.
- Alternatively, limited check pick-up will be available on May 15, 2020 from 9:00 AM-11:00 AM at the Police Services building on campus. The Cashier's Office has limited hours and you may pick up your pay warrant every Thursday between 10:00 AM and 2:00 PM. Please bring a photo ID to claim your check.
Can I work remotely from home?
Please contact your supervisor to determine if this is a viable option for you. Supervisors are being encouraged to consider telecommuting work.